Archives for July 2024

Twin Rivers Ranch Property Owners’ Association, Inc.– An Idaho Non-Profit Corporation

August 12, 2024 @ 7:00PM, WBARD 355 River Street, White Bird, ID 83554

__Mark Frayser, President __Scott Dalgliesh, Vice President/ Road Chair

__Sam Stults, Treasurer __Eric Hobbs, Secretary

__Roy Johnston, Fire Tree __Shelly Frayser, Website

PLEASE, Before the Meeting Starts– Guests or Members wishing to make open comments or announcements are welcome to complete a comment card and submit it to the Board of Directors.

All Guests: Please provide your contact information to the Board of Directors before the meeting starts.

President- Mark Frayser

-Approve Quorum and Call to Order

REPORTS FROM BOARD OF DIRECTORS:   (Last month’s progress, current roadblocks, next month’s action items, deadlines for each item, and who to report to)

Secretary Report – Eric Hobbs

-Approval of Minutes – Previous Meeting

-Approval of Board of Directors Informal Action—action taken between board meetings and supporting documentation.

-Membership correspondence via email, letter, or phone (inquiries, complaints, CCR applications, No Spray form, praise).

Treasurer Report– Sam Stults

-Current Line-Item Budget Report with Checking and Savings Account Balances to date.

Road Chair Report – Scott Dalgliesh

-Report from Road Committee

-Projected expenditures for the remainder of the fiscal year.

Website Report – Shelly Frayser

-New website.

Fire Tree Report – Roy Johnston

-Fire Tree notification written procedures and updated list.

OLD BUSINESS:

-Purchasing procedures for the Board of Directors and the use/issue of bank cards.

-Creation of a financial audit system and digital records retention database which will include current paper records.

-Creation of a Parliamentary Officer and combining the secretary and website officer.

-Bylaws updating to allow an HOA Website for board member emails, emailing newsletters, voting, records, and forms.

-Complaint Policy and the possible creation of the Members Question Policy, handling procedures for the BoD’s.

-TRR POA Easement for equipment storage location, Long-Term Ground Lease, Purchase Deeded Ground

NEW BUSINESS:

-Survey road easement turn-arounds to more clearly define association easements.

-Association member requested a records inspection; board members are required to bring all TRR POA records to meeting.

President—Mark Frayser

-Open Comments, Remarks, and Announcements from Guests or Members.

-Determine if an Executive Session is required to be held immediately.

-Next Special Meeting: ______________ September 2024 @ ______ AM/ PM

-Meeting Adjournment: @ ________PM

Twin River Ranch Property Owner’s Association, Inc.

An Idaho Non-Profit Corporation

July 16, 2024 @ 5:30 PM

WBARD 355 River Street, White Bird, ID 83554 (School Building)

☐ Mark Frayser – BoD, President ☐ Scott Dalgliesh – BoD, Vice President/Road Chair

☐ Sam Stults – BoD, Treasurer         ☐ Eric Hobbs – BoD, Secretary

☐ Roy Johnston – BoD, Fire Tree ☐ Shelly Frayser – BoD, Website

PLEASE, Before the Meeting Starts— Guests or Members wishing to make open comments or announcements are welcome to complete a comment card and submit it to the Board of Directors. 

NOTE: All Guests: Please provide your contact information to the Board of Directors before the meeting starts.

• BoD, President – Mark Frayser
  • Approve Quorum and Call to Order                          
• Reports from the Board of Directors (Last month’s progress, current roadblocks, next month’s action items, deadlines for each item, and who to report to)
  • BoD, Secretary Reports – Eric Hobbs
    • Approval of Minutes – Previous Meeting
    • Approval of Board of Directors Informal Action—action taken between board meetings and supporting documentation.
    • Membership correspondence via email, letter, or phone (inquiries, complaints, CCR applications, No Spray form, praise).
  • BoD, Treasurer Reports– Sam Stults
    •  Current Budget Report to date.
    •  Checking and Savings Account Balances to date.
    •  Budget Review of expenses paid, and expenses forecast to the end of the year.
    • 2025 Budget Proposal and Association Dues
  • BoD, Road Chair Reports– Scott Dalgliesh
    • Equipment locations and current fuel levels.
    • Equipment maintenance and repair completed with costs.
    • Road maintenance and repairs completed with costs. 
    • Projected road/equipment repair and projects along with budget analysis.                                                          
  • BoD, Website Report – Shelly Frayser
    • Website notifications and updates added.
    • Website expenditures and costs.                  
  • BoD, Fire Tree Report – Roy Johnston
    • Fire Tree notifications.
    • Contact information updates added.
    • Current fire threat level.
• OLD BUSINESS:
  • BoD Officer’s positions
• NEW BUSINESS:
  • Purchasing procedures for the Board of Directors and the use/issue of bank cards.
  • Creation of a financial audit system and digital records retention database which will include current paper records.  
  • Creation of a Parliamentary Officer and combining the secretary and website officer.
  • Bylaws updating to allow an HOA Website for board member emails, emailing newsletters, voting, records, and forms.
  • Complaint Policy and the possible creation of the Members Question Policy, handling procedures for the BoD’s.
  • TRR POA Easement for equipment storage location, Long-Term Ground Lease, Purchase Deeded Ground.
• BoD President—Mark Frayser
  • Open Comments, Remarks, and Announcements from Guests or Members.
  • Determine if an Executive Session is required to be held immediately.
  • Next Special Meeting: ______________  August 2024  @  1730 hours
  • Meeting Adjournment:  @  __________hours