Twin River Ranch Property Owner’s Association, Inc.
An Idaho Non-Profit Corporation
July 16, 2024 @ 5:30 PM
WBARD 355 River Street, White Bird, ID 83554 (School Building)
☐ Mark Frayser – BoD, President ☐ Scott Dalgliesh – BoD, Vice President/Road Chair
☐ Sam Stults – BoD, Treasurer ☐ Eric Hobbs – BoD, Secretary
☐ Roy Johnston – BoD, Fire Tree ☐ Shelly Frayser – BoD, Website
PLEASE, Before the Meeting Starts— Guests or Members wishing to make open comments or announcements are welcome to complete a comment card and submit it to the Board of Directors.
NOTE: All Guests: Please provide your contact information to the Board of Directors before the meeting starts.
- BoD, President – Mark Frayser
- Approve Quorum and Call to Order
- Reports from the Board of Directors (Last month’s progress, current roadblocks, next month’s action items, deadlines for each item, and who to report to)
- BoD, Secretary Reports – Eric Hobbs
- Approval of Minutes – Previous Meeting
- Approval of Board of Directors Informal Action—action taken between board meetings and supporting documentation.
- Membership correspondence via email, letter, or phone (inquiries, complaints, CCR applications, No Spray form, praise).
- BoD, Treasurer Reports– Sam Stults
- Current Budget Report to date.
- Checking and Savings Account Balances to date.
- Budget Review of expenses paid, and expenses forecast to the end of the year.
- 2025 Budget Proposal and Association Dues
- BoD, Road Chair Reports– Scott Dalgliesh
- Equipment locations and current fuel levels.
- Equipment maintenance and repair completed with costs.
- Road maintenance and repairs completed with costs.
- Projected road/equipment repair and projects along with budget analysis.
- BoD, Website Report – Shelly Frayser
- Website notifications and updates added.
- Website expenditures and costs.
- BoD, Fire Tree Report – Roy Johnston
- Fire Tree notifications.
- Contact information updates added.
- Current fire threat level.
- BoD, Secretary Reports – Eric Hobbs
- OLD BUSINESS:
- BoD Officer’s positions
- NEW BUSINESS:
- Purchasing procedures for the Board of Directors and the use/issue of bank cards.
- Creation of a financial audit system and digital records retention database which will include current paper records.
- Creation of a Parliamentary Officer and combining the secretary and website officer.
- Bylaws updating to allow an HOA Website for board member emails, emailing newsletters, voting, records, and forms.
- Complaint Policy and the possible creation of the Members Question Policy, handling procedures for the BoD’s.
- TRR POA Easement for equipment storage location, Long-Term Ground Lease, Purchase Deeded Ground.
- BoD President—Mark Frayser
- Open Comments, Remarks, and Announcements from Guests or Members.
- Determine if an Executive Session is required to be held immediately.
- Next Special Meeting: ______________ August 2024 @ 1730 hours
- Meeting Adjournment: @ __________hours