The Twin River Ranch Property Owners Association holds an annual meeting and picnic each June. Normally held on the Friday before Father's Day and in conjunction with White Bird Days, the meeting is an opportunity for all property owners to assemble, discuss topics important to the ranch and enjoy meeting others. Vacancies on the Board of Directors are filled at this time. Minutes of the meeting will be posted on this site.
MINUTES OF ANNUAL MEETING, June, 2012
Secretary Cathy Little opened the 2012 Annual Association Meeting at 10:40 a.m. by welcoming the 56 members and guests present. Cathy announced that this was the 17th Annual Meeting, and, at adjournment, a Board of Directors meeting will be held where all were welcome to attend.
Reading and Approval of Minutes from the 2011 Annual Association Meeting: The minutes of the meeting of June 17, 2011, were read by Secretary Cathy Little. No additions or corrections were made. Cheryl Bolden moved that the minutes be accepted, seconded by John Urbahn and agreed on by all present.
Treasurer's Report: Treasurer Pat Hurt submitted handouts to include income and expenditures for the fiscal year 2011 and year-to-date 2012. As of May 31, 2012, there remains $62,799.27 in the checking account, and $50,789.79 in a Money Market Account for a total of $113,589.26 Pat reported that there are presently 12 property owners who are delinquent for annual dues and the present liens total $7,283. In 2011, there was collection of over $10,000 in unpaid dues by placing liens and initiating small claims action, and so far this year payment on 4 liens has been made. One property owner is in arrears for 10 years and a default judgment was in favor of TRR. Unfortunately the property owner lives out of state making the collection process a bit more difficult, but the Board decided to go ahead with the foreclosure process as outlined by Idaho State Statutes. This same property owner made a last-minute payment of unpaid property taxes to avoid foreclosure by the county. The property is currently for sale well above the current assessed value. Another property owner is making systematic payments to satisfy unpaid association dues. A property owner present questioned if the CC&Rs address the procedure for foreclosure. Pat assured that the CC&Rs clearly define the process and an attorney has validated the process with the State Statutes. Another property owner questioned what happens to a property when the owner is deceased in regard to dues payment and unsightly trailers left on the property and what can be done. Pat said that actions have been started to the owners who inherited the property to bring the property to compliance with our CC&Rs and that these owners are also then responsible for annual dues. Barbara Macy moved that the Treasurer's report be accepted, seconded by Al Bolden and agreed on by all present.
Road Condition Report: Director Dan VanLeeuwen read the report submitted by Lew Thompson: This year has been another one of those years where weather has played a big part in hindering what has been done. The grader operator left town six week earlier than normal and there has been somewhat of a problem with the weed spraying getting started on time. Hopefully the spraying will start any day, dependent on the weather. It is estimated that only about 1/3 of the work so far has been completed. The list of things yet to be done includes grading, cleaning out the rest of the culverts and ditches, repair work on Elk Run Road, access to one lot on Bear Ridge Road, blind corners, limbs over roads, fire routes, and a slide on Meadowview. Also due to the heavy rains, some of the corners that had been done need to be touched up again. We are also in need of having equipment serviced and still need to replace a tire on the backhoe. We will be facing six new tires for the grader sometime this year. We have been told that the operator will be back in town on weekends starting June 23rd and will continue on the work at hand. The Board has also talked about how we can facilitate a back-up operator when the regular driver is not available. This has the potential to help road maintenance out in emergencies as well as being able to get the required work done in the future. Cindy Adams moved that the road report be accepted, seconded by Pat Hurt and agreed on by all present.
Website: Cathy Little reported that there have been over 8,000 hits since the website was launched last June. Attempts were made to include the Bylaws and CC&Rs, but the files, although separated, were too large to load. After getting satellite internet service, Cathy tried again to no avail. It is the hosting company that does not allow that large of a file. CDs have been made for those who want the files which are now in PDF. The Properties for Sale page has been quite popular and some sales have been generated from the listings. Cathy described the pages on the site, informing everyone that the minutes of all Board meetings are included as well as monthly happenings on the This and That page. Additional pages are found in the bottom right hand corners of main pages. A firebox was mentioned as being available and it is now stored on the Urbahn's property on Shuck Creek Road. All of the tools have been repaired and painted by the Urbahns and a photograph of all the tools is posted on the inside of the box. Al Bolden reports that he has another firebox at his house. A property owner questioned the availability of internet access on TRR. Frontier offers dial-up service through your regular phone line. It is extremely slow. As mentioned on our website, WildBlue has a temporary hold on installation of satellite service to Central Idaho which will probably not resume until after the new year. HughesNet currently is providing service to this area and they also offer a package deal to include Dish for your TV service. Canyon House has free Wi-Fi for customers and the White Bird library's Wi-Fi can be accessed from their parking lot. Cathy requested members to email her interesting photos to post on the website. There were comments from the membership that the site is wonderful! Cathy queried property owners in the November newsletter as to whether a master list of property owners, as proposed by someone at the 2011 meeting, would be appropriate. There was an overwhelming response as to not having such a list.
From the Floor:
• The property owner who purchased the gate for Pilgrim Ridge Road - the gate was stolen after his purchase - reports that traffic has increased considerably since the gate was removed. ATVs have been seen going across private properties and he would like to have the area gated again with a private road sign. Annelle Urbahn said she had a sign and Cathy said she would help with the gate. The property owner later said that he thinks a cable across the road would be a better solution as it would be less likely stolen. He would still like the sign.
• Another property owner agreed that there seems to be more traffic on our roads than usual. He wondered if the increase was partially due to people looking for real estate. It was suggested that a resident might approach a vehicle and inquire if they could be of any assistance. Those just out for a Sunday ride might be advised that our roads are private and most roads do not provide through-access to an exit.
• A property owner felt that the Code of Conduct should limit violations to only two and thought that a written warning for the first violation should be done. Cathy said that if warning was given, it would be documented in the Board minutes and hopefully that would be enough to discourage a second offense.
• A property owner said the acoustics in this room were not good and it was difficult to hear when those in the audience were speaking. It was suggested that a portable microphone and speaker system would be helpful and we will plan on that for the coming year.
• Director Bill Wisenor reported an almost accident with a dump truck and vehicle that was probably travelling at an excessive speed. He cautioned those travelling on TRR roads to keep their speed down and be extra cautious on steep inclines and curves. Cathy said that although the state speed limit (unless otherwise posted) was 35mph, Ordinance 13 enacted in 2009 calls for a maximum speed limit of 25mph in any subdivision located in Idaho County. The Board is in the process of getting signs from the highway department.
• A property owner complimented the entire Board for their efforts. He reminded everyone that Board members are volunteers and should be thanked for all they do for the Association. The entire Board appreciated the round of applause by the membership.
Nomination and Election of Board Members: Jared Brake, Pat Hurt and John Urbahn were seeking re-election and recommended by the Board. Annelle Urbahn and Barbara Macy were nominated for the other two open positions. In the absence of any further nominations, Jack Reese moved that the nominations be closed, seconded by Al Bolden and agreed on by all present. Jared Brake, Pat Hurt, John Urbahn and Annelle Urbahn were elected for three year terms, Barbara Macy was elected for a two year term.
Jack Reese moved that the meeting be adjourned, seconded by Cheryl Bolden and agreed on by all present. The meeting was adjourned at 11:46 a.m.
A picnic followed at Killgore Adventures with a big turnout of property owners and guests. The food was great, the company terrific, and a good time was had by all. Thanks again to the cooks!