Twin River Ranch Property Owners Association
White Bird, Idaho
Twin River Ranch Property Owners Association
Board of Directors Regular Meeting Agenda
July 13, 2019 at 12:30 PM
Old White Bird School Building
Agenda
Call to Order
Approval of Agenda
Approval of Prior Minutes
Road Chair Report
Treasurer’s Report
Secretary’s Report
Mastication Debris
Wild Web West Contract
Equipment Operator Contract and Wages
Board Printing by Cathy Little
Certificate of Appreciation for Outgoing Board Members
Member Forum
Adjourn
Twin River Ranch Property Owners Association
Minutes, Board of Directors Meeting
Call to Order: President Pete DeSantis called the meeting to order following the Annual Membership Meeting at Hoots at 11:50 AM. Present were Susan Schubert, Don DeSa, and newly elected board members Pat Hurt, John Urbahn, Debbie Little, and Cathy Little. Absent was new member Kristin Donaldson; however, Cathy Little was in contact with Kristin over the phone.
Agenda: There was no published agenda, and the primary item of business was the assignment of new officers from the newly elected Board members. Other business included the trustee designation, renewing the equipment operator contract, the designation of the registered agent, and who will be on the bank account at USBank in Grangeville.
Assignment of Officers: Pat Hurt was assigned the office of President as all were in agreement. At that point, outgoing President Pete DeSantis left and incoming President Pat Hurt took over the meeting. All were in agreement to the following assignments:
Trustee Designation: John Urbahn will be the Trustee.
Equipment Operator Contract: Debbie, Cathy and Susan will try to find the most recent contract which will be updated for the current year for Robin Lipinski, who will continue as the road maintenance operator.
Registered Agent: Debbie Little will be the registered agent.
Bank Account: The President, Treasurer, and Secretary will be on the bank account. Pat, Debbie and Susan will go to the bank and get their names added.
Next Meeting: July 13, 12:30 PM at the Old White Bird School.
President Hurt adjourned the meeting at 12:10 PM.
Twin River Ranch Property Owners Association
Annual Members Meeting Minutes
Hoots Cafe, White Bird
Call to Order: President Pete DeSantis called the Annual Meeting of the Twin River Ranch Property Owners Association (“TRRPOA”) to order at 10:32 AM. President DeSantis announced that there would be no video or audio recording of the meeting as he objected, and under State law, recording cannot occur if there is an objection. President DeSantis also announced that nominations and voting for new Board members would be the first item on the agenda, and that voting on the two proposed covenant changes would also occur at this time. Board members require over 50% of the vote, and the covenant proposals require 75% of the vote.
Nomination and Election of Board Members:
The following property owners were nominated from the floor for the open board positions:
Proposed Amendments to Covenants: The proposed amendments were mailed with the Annual Meeting notice. To summarize:
Voting Commenced. Ballots were collected, and the meeting resumed at 11:02 AM.
President’s Message: President DeSantis thanked Board members for their service and thanked Robin Lipinski for his service as equipment operator. He welcomed the new property owners members.
Treasurer’s Report: President DeSantis asked if there were any questions on the report, and there were none. He had answered an earlier question on the difference between projected and actual income from membership fees. The difference is because fees for the coming year that were paid in December were counted in the current year and then carried over to the next year. He said the treasurer has the option to hold those fees and not deposit them until the new year as a previous treasurer had done. A financial report was submitted by the Treasurer and will be included in the mailing of the Annual Meeting minutes.
Road and Equipment Report: Mastication is complete and came in at $1600 under budget. $7,500 has been carried over for graveling Phases II and III and will be done this year as there will be a crusher in the area which will greatly reduce the cost of hauling the gravel.
From the Floor: Members expressed the following:
Election Results:
Amendments Results: Both proposed amendments failed to get the required number of votes.
Meeting Adjourned at 11:48
Twin River Ranch Property Owners Association
Minutes, Special Board of Directors Meeting
Call to Order: President DeSantis called the meeting to order at the White Bird School at 1:00 PM. Present were Steve Duerksen, Susan Schubert and Don DeSa. Marty Ansell, Carol Ansell and Darrin Malinowski joined by phone.
Agenda: Carol Ansell requested adding an item to the agenda relating to formal approval of actions taken between meetings. Steve Duerksen moved to approve the agenda as revised. The motion carried.
Documentation of action taken between meetings: The board documented the hiring of Robin Lipinski to conduct the mastication work on roads within Twin River Ranch.
Minutes: Steve Duerksen moved to approve the minutes of the March 2 regular Meeting of the Board and the Special Meeting of the Board on April 5. The motion carried.
Road Chair Report: Don DeSa reported on the snow melt washout on Shuck Creek. To effect a rapid repair, a culvert that had been installed at Pete DeSantis’ lot (and had also been washed out) was added on top of the existing culvert on Shuck Creek, permanently increasing the culvert capacity. Darrin Malinowski moved to reimburse Pete DeSantis $589.87 for his culvert. The motion carried, with President DeSantis abstaining. Including the cost of the culvert purchased from President DeSantis, the cost to repair the washout totaled $2,400.
Don also reported that 16 teeth on the rock rake were broken, and that the rest of the teeth were severely worn, such that replacement of only the broken teeth will not make the rock rake usable. The teeth cost $19.50 each, and there are 44 teeth on the rake. President DeSantis moved to spend up to $1,000 to purchase and install new teeth for the rock rake. The motion carried.
Finally, Don reported that the mastication machinery was in Twin Falls and was expected soon. If the weather gets too hot before the mastication machinery arrives, the work will be delayed until it can be safely done in the fall.
Treasurer’s Report: Marty Ansell provided Income and Expenses through April 30. Eight Members have not paid 2019 dues of $1,925. Liens will be filed next week. As of March 31, the checking account contained $48,668.08 and the Money Market account contained $58,443.12. The April Bank statement had not been received as of the meeting date.
Secretary’s Report: Carol Ansell provided a draft of the annual meeting package that will be sent to all Members in advance of the Annual Meeting. The draft highlighted for the board changes that had been made since the initial draft was provided on April 5. Carol expressed concern in two areas: the language introducing one of the covenant proposals, and the logistics of the picnic. The package presented to the board included the exact proposed language for the covenants as provided by the Member, but struck the introductory comments. And as many of the current board members will be available only for the meeting and will not be able to cook at the picnic, discussion focused on whether the picnic could become a pot luck with Members bringing a dish rather than just being instructed to bring a side dish. President DeSantis moved to accept the mailing as presented, with the exception of changing the guidance to the Members to bring a dish to the pot luck. The motion carried.
NOTE: Subsequent to the meeting, a Member offered to provide all of the picnic supplies normally provided by the Association (meat, buns, condiments, drinks, plates, napkins and tableware) and to man the grill. As a result, the reference to the picnic in the mailing will stay as is, with the addition of a thank you to the Littles for hosting. The Association will continue to pay the $75 rental fee to Swiftwater.
Member Forum: The Board received comments from Members in attendance.
Executive Session: Steve Duerksen moved to commence the Executive session of the meeting at 1:47 PM. The motion carried. The Board returned from executive Session at 1:57 PM. The following actions were taken as a result of the executive session discussions:
President DeSantis adjourned the meeting at 2:00 PM.
Twin River Ranch Property Owners Association
Board of Directors Special Meeting Agenda
May 4, 2019 at 1pm
Old White Bird School Building
Agenda
Call to Order
Approval of Agenda
Approval of Prior Minutes
Road Chair Report
Emergency Repairs to Shuck Creek and Gregory Creek
Mastication Bids
Treasurer’s Report
Current Financial Report
Default Letters
Secretary’s Report
Annual Meeting Mailing
Recent Sales
President’s Report
Annual Meeting Preparation
Executive Session
Adjourn