Twin River Ranch Property Owners Association

White Bird, Idaho

TRRPOA
P.O. Box 130
White Bird, ID 83554
Phone numbers available here.
  • Home
  • Board of Directors
    • Code of Conduct
  • Board Meetings
  • Annual Meetings
  • Newsletters
  • Helpful Resources
    • CCRs
    • Bylaws
  • Pre-Approval Form
  • Road Updates
You are here: Home / Board Meeting Minutes / October 24, 2020 Board Meeting

October 24, 2020 Board Meeting

Minutes, Board of Directors Meeting

October 24, 2020

Call to Order:  President Pat Hurt called the meeting to order at 1:03. Present were Pat, John Urbahn, Vice President; Debbie Little, Treasurer; Cathy Little, Member at Large; Kristin Donaldson, Webmaster; Susan Schubert, Secretary; and Wolfgang Schubert, Road Chair.  Association member Annelle Urbahn was also present. 

Approval of Agenda:  A motion was made, seconded, and all agreed to approve the agenda.

Approval of Prior Minutes: A motion was made, seconded, and all agreed to approve the prior minutes of September 5, 2020.

Road Report:  Wolfgang reported that two gradings have been done: September 20 all lower roads were graded except Canyon View, Buck Horn, and Deer Path; October 12 the steeper sections of Hammer Creek and Gregory Creek were graded.  Wolfgang also reported that Robin will order diesel fuel for the year, and that the truck is set up to plow snow.  A motion was made, seconded, and all agreed to approve the road report.

Treasurer’s Report:  Debbie reported that there were no changes to the previous report other than an additional charge for recent grading.  It was moved, seconded, and all agreed to approve the treasurer’s report.

Secretary’s Report:  Susan had nothing to report 

Update on Board Activity Relative to Covenant Violations: Pat reported on the status of the Board’s efforts to stop a covenant violation regarding an unapproved business operating on Association property.  Several requirements were given to the property owner who has met some of the requirements but not all.  It was moved, seconded, and all agreed to have the 

Association lawyer send another letter to the property owner asking that the remaining requirements also be met.

Update on Board Activity Relative to Delinquent Homeowner Association Dues:  Debbie reported on the Board’s attempts to collect delinquent dues from several owners.  One owner has not paid dues since 2014.  The Board had tried filing in Small Claims Court, but the Sheriff in the State and County where the owner’s last recorded address is has not been able to find the owner to serve the papers.  It was moved, seconded, and all agreed to stop the Small Claims Court action and instead have the Association lawyer file a lawsuit.  This owner owes $3,500 plus legal fees.  We will almost certainly win a judgement which will include all legal fees; however, there are several judgements ahead of us against this individual.  In addition, there are three other owners who are past due, two of whom are out of state.  Pat will try calling the out of state owners who owe $600 plus $200 for 2021 plus legal fees.  Debbie will call the third owner again.  This owner owes $1600 plus $200 for 2021 dues plus legal fees.  If these owners fail to respond to the phone calls and pay their dues, then further action will be taken against them.  In addition to the delinquent dues, there is a fifth owner who has a limited assessment against them for $90 plus service and filing fees.  The Sheriff has been unable to serve this owner, so an alternate method of serving will be used.  It was moved, seconded, and all agreed to pursue collection of these past due amounts as described.

Shuck Creek/Hammer Creek Intersection Sign:  This sign was removed without authorization this summer by either a property owner or someone trespassing on Association land.  It was moved, seconded, and all approved to have Robin reinstall the sign with a metal signpost in concrete.  This is a small section of unimproved road on Shuck Creek which can be difficult to traverse, so it was moved, seconded, and all agreed to add a yellow warning sign that says “Caution Unimproved Road, Travel at Your Own Risk”.  Cathy will order the sign, and the Board will have Robin install both the road sign and the warning sign

Facebook:  Susan had previously suggested to the Board that there was interest in a community Facebook page where Association members could post items of interest or for discussion.  It was decided that, in the Board’s best interest, any community page should be created and maintained by a non-Board member.  Board members can join the community page but cannot participate in discussions involving any Board or Association business.  Discussions of Board or Association business are to be referred to the entire Board for discussion.  Board members can offer to take an item of discussion to the Board but cannot discuss it, either on Facebook or any other social media platform or in person.  A single Board member cannot discuss Board or Association business with anyone through any media or in person without the entire Board being present.  If non-Board members create a Facebook page, they cannot use Twin River Ranch in the title and will be requested to add a disclaimer that the page does not represent the Board.

Twin River Ranch Website: A link will be added to the website for the trr-thisandthat.com blog that is maintained by Cathy and Susan and which contains useful information including non-Association news and events and a list of Association properties for sale.  Kristin will also set up several email accounts associated with the Association website so that members and others can email the Board without using any of the Board member’s private emails.  

Electronic Communications and Billings:  Once the email accounts are set up by Kristin, owners will be given the choice of receiving communications from the Board, newsletters, and invoices electronically.  Dues payments will not be done electronically as there is a cost associated with this.  Also, proxies will not be done electronically and will remain paper proxies sent via USPS.

2021 Budget:  Debbie presented the 2021 budget with some questions and recommendations.  She also explained that items, such as the grader repair, estimated at $5000, would normally come out of reserves but since we know it is coming, we can budget for it instead of putting that money in the reserve account and then pulling it back out again.  Some minor changes were made to the Road budget for 2021, including increasing Robin’s grading time from $2000 to $3000 and increasing the roller rental to $3000.  It was moved, seconded, and all agreed to approve the 2021 budget.

Property Sales and Housing Starts/Finishes:  Cathy reported four new sales – two of which have closed and two of which are pending.  She also reported there are only five properties for sale – one by owner and four listed with a realtor.  One property sale fell through because the buyer thought the CC&Rs were too restrictive.  Only one of the four buyers is from Idaho. 

Member Forum:  There was only one member present and she had nothing to discuss.

Adjourn: There being no further business, the meeting was adjourned at approximately 3:00 PM.

Respectfully Submitted,

Susan Schubert, Secretary

Twin River Ranch Property Owners Association

Filed Under: Board Meeting Minutes

Documents by Category

  • Annual Meetings (12)
    • Special Members Meeting (3)
  • Board Meeting Minutes (53)
    • Agendas for Board Meetings (19)
  • Newsletters (8)

Most Recent Posts

  • October 22, 2022 Board Meeting Minutes November 29, 2022
  • October 22, 2022 Board Meeting Agenda September 29, 2022
  • September 8, 2022 Board Meeting September 29, 2022

Archives

  • November 2022 (1)
  • September 2022 (2)
  • August 2022 (1)
  • July 2022 (1)
  • June 2022 (1)
  • May 2022 (3)
  • November 2021 (2)
  • July 2021 (3)
  • May 2021 (3)
  • April 2021 (2)
  • February 2021 (1)
  • January 2021 (3)
  • October 2020 (1)
  • September 2020 (3)
  • August 2020 (3)
  • July 2020 (1)
  • May 2020 (1)
  • March 2020 (1)
  • January 2020 (1)
  • December 2019 (1)
  • November 2019 (1)
  • October 2019 (1)
  • July 2019 (1)
  • June 2019 (3)
  • May 2019 (1)
  • April 2019 (2)
  • March 2019 (2)
  • February 2019 (2)
  • January 2019 (2)
  • October 2018 (2)
  • September 2018 (4)
  • August 2018 (2)
  • July 2018 (1)
  • June 2018 (1)
  • May 2018 (1)
  • April 2018 (2)
  • February 2018 (1)
  • October 2017 (1)
  • August 2017 (1)
  • June 2017 (2)
  • May 2017 (2)
  • March 2017 (1)
  • January 2017 (1)

Copyright © 2023 · Twin River Ranch Property Owners Association. All Rights Reserved. · Log in



Website Disclaimer Statement


This is the official website of Twin River Ranch Property Owners’ Association, Inc., an Idaho non-profit corporation (hereafter “TRRPOA”). The information contained in or linked by this website is provided as a courtesy by TRRPOA for general information purposes only. Use of this website is at the user’s own risk.

THE INFORMATION IN OR LINKED BY THIS WEBSITE MAY NOT REFLECT THE MOST CURRENT INFORMATION OR DEVELOPMENTS. While TRRPOA periodically updates the information on the website, TRRPOA make no representations or warranties about its completeness, accuracy, reliability, suitability or availability with respect to your purposes or otherwise. Contact TRRPOA directly to verify current information before acting in reliance on information in or linked by this website.

In no event shall TRRPOA be liable for any loss, damage or injury, or damage including without limitation, indirect, consequential or incidental loss, damage or injury, arising from the use of this website, including but not limited to statements or information provided in or linked by this website.

TRRPOA has no control over the nature, content and availability of any sites that may be linked by this website. The inclusion of any such links in this website does not imply a recommendation, sponsorship or endorsement of the views expressed within them by TRRPOA. Use of any linked website or any information contained therein is at the user’s own risk. TRRPOA takes no responsibility for, and shall not be liable for, this or any linked website being temporarily unavailable due to technical or other issues.

No information or statement in or linked by this website is intended to nor shall a.) be binding upon or constitute an official action of the TRRPOA Board of Directors unless otherwise expressly stated on the website, or b.) amend, modify or supercede any official corporate records or actions of TRRPOA or its Board of Directors. All rights are reserved.