Twin River Ranch Property Owners’ Association, Inc.

An Idaho Non-Profit Corporation

Special Meeting–September 10, 2024 @ 6:00PM

White Bird Area Recreational District (school), 355 River Street, White Bird ID 83554

__Mark Frayser, BoD President __Scott Dalgliesh, BoD VP/ Road Chair

__Eric Hobbs, BoD Secretary __Sam Stults, BoD Treasurer

__Shelly Frayser, BoD Website __Roy Johnston, BoD

PLEASE, Before the Meeting Starts—Guests or Members wishing to make open comments or announcements are welcome to complete a comment card and submit it to the Board of Directors. All Guests: Please provide your contact information to the Board of Directors before the meeting starts.

President—Mark Frayser

-Approve Quorum and Call to Order

-Cover topics for the November budget report and newsletter mailing to the membership

REPORTS FROM THE BOARD OF DIRECTORS: (Last month’s progress, current roadblocks, next month’s action items, deadlines for each item, and who to report to)

Secretary Reports—Eric Hobbs

-Approval of Minutes—Previous meeting(s)

-Approval of Board of Directors Informal Action—action taken between board meetings and supporting documentation

-Membership correspondence via email, letter, or phone (inquiries, complaints, CCR applications, No Spray form, praise)

Treasurer Reports—Sam Stults

-Current line-item Budget Report with Checking and Savings Account Balances to date

-Receipt expenditures for the month

Road Chair Reports—Scott Dalgliesh

-Report from Road Committee

-Projected expenditures for the remainder of the fiscal year

Website Reports—Shelly Frayser

-New website

OLD BUSINESS:

-Open application process for adding board of directors

-An association member requested a records inspection; board members are required to bring all TRR POA records to the meeting

-Purchasing procedures for the Board of Directors and the use/issue of bank cards

-Removal of Fire Tree duties and responsibilities

NEW BUSINESS:

-Define the Board of Directors’ job functions and/or duties, committee’s and chairmen, and possible new needs

-Finalize the deadline for accepting applications for the new Board of Director opening

-Budget proposals, review rough draft, and deadlines

President—Mark Frayser

-Open comments, remarks, and announcements from guests or members

-Determine if an Executive Session is required to be held immediately

-Next Special Meeting: _____________ October ___, 2024 @ __________ hours

-Meeting adjournment: @ ____________ hours

Agenda, Board of Directors Meeting

October 27, 2023

10:00 AM, Pleasant View Baptist Church

Call To Order – President JP Goding

CC&Rs Review of Submitted Forms

• Previously Approved Requiring Signature

Treasurer Report

• Cost of Grader Repairs

• 2024 Budget Items

• 2023 Budget Update for 3^rd Quarter

Road Chair Report

• Equipment Repair Update, Grader and Truck

• Weed Spraying Update/Discussion

• Status of Gregory and Hammer Creek Roads

• Improving Culdesac on Pilgrim Ridge Road

• Grading Plans for Remaining Roads

• Plowing Upper Roads for Coming Winter

New Business

• TRR Email Account

• Repair/Replace Signs at Gregory Creek Entrance

• Storage/Sea Containers

• Raising annual dues on lots served by Association roads by 20% as allowed by the CCRs

Member Forum

Executive Session

Adjournment