Twin River Ranch Property Owners Association
Board of Directors Meeting Minutes
Call to Order: President DeSantis called the meeting to order at the old White Bird School House at 1:00 PM. Present were Steve Duerksen, Don DeSa, Susan Schubert and Carol Ansell. Marty Ansell joined by phone.
Agenda: Carol Ansell requested an amendment to the agenda to document a decision the board made between meetings, and moved to approved the agenda as revised. The motion carried.
Documentation of Action Between Meetings: Board members DeSantis, Duerksen, DeSa and Carol Ansell confirmed and documented for the record that on August 18, the Board had approved the expenditure of approximately $4000 to make unbudgeted repairs to the grader.
Minutes: President DeSantis moved to approve the minutes of the July 21 meeting as submitted. The motion carried. Carol Ansell moved to approve the minutes of the June 15 annual members meeting as submitted. The motion carried.
Officer Elections: The board members agreed to serve in the following capacities for the next year:
- President: Pietro DeSantis
- Vice President: Steve Duerksen
- Treasurer: Marty Ansell
- Secretary: Carol Ansell
- Assistant Secretary: Susan Schubert
- Don DeSa had already accepted the position as Road Committee Chair in the prior meeting.
Steve Duerksen moved to approve the slate of officers, and the motion carried.
Road Committee Report: Don DeSa reported that the diesel fuel tank was successfully moved to the leased storage area, and provided additional detail on the equipment repairs to the grader. The board purchased material to fabricate an end return blade and new cutting blades with rotating carbide teeth. The teeth result in an appearance that the roadways have been raked, but more importantly, rather than skipping over larger rocks, the rotating teeth crush them, adding to the gravel on the roadway. The final cost of the blade was approximately $4,100.
Treasurer’s Report: Marty Ansell reported that at August 31, the Association had $33,751 in the checking account and $58,366 in the money market account, for a total of $91,937. Marty Ansell also provided a budget-to actual income and expense report as of September 14. Since the last board meeting, the significant expenses, in addition to the grader repairs mentioned above, were diesel fuel, pesticides, and equipment operator labor. Additionally, the Association spent approximately $1,400 in legal fees during the past 3 months. Only two members remain in arrears on Association dues.
Secretary’s Report: Carol Ansell reported that there had been some sales activity since the last board meeting, but not very much. Prior to the next meeting on November 17, she will cross-check the Association records of ownership and addresses with that maintained by the Idaho County Assessor’s Office.
President’s Report: President DeSantis called the board’s attention to the proposed bylaws revisions included in the August mailing. Steve Duerksen moved to accept the Bylaws revisions as presented. The motion carried. Carol. Ansell will file the amended Bylaws with Idaho County Recorder’s Office, and the revised bylaws will be sent to all Members as part of the November mailing.
Member Forum: Members were invited to address comments to the Board.
New Business: The equipment storage lease expires on October 31, 2018. Carol Ansell redrafted the lease and presented it for approval by the Board. President DeSantis read the lease aloud for the benefit of the board and Members. Steve Duerksen moved to approve the lease as written. The motion carried.
No Hunting Notices: With deer season fast approaching, President DeSantis moved to place ads in the Idaho County Free Press and the Penny Saver for two printings each, similar to what was done last year. The ad will remind readers that Twin River Ranch is private property, and persons hunting within the boundaries of TRR must be carrying the permission of the landowner. The motion carried.
Executive Session: President DeSantis moved the Board into Executive Session at 1:24 PM. Two items were discussed. President DeSantis ended the Executive Session at 1:47 PM. After the Executive Session, the following actions were taken on the items discussed during Executive session:
Steve Duerksen moved to send a letter to a member insisting that property improvements be removed. The motion failed.
President DeSantis moved to ask Joe Wright to draft a letter regarding another Member’s non-compliant improvements, which the Board has already requested be removed. The letter should be ready for the Board to review at the next regular meeting on November 17. The motion carried.
Steve Duerksen moved to adjourn the meeting. The motion carried, and the meeting adjourned at 1:49 PM.