Board Meeting Minutes for TRRPOA

Minutes, Board of Directors Meeting

October 24, 2020

Call to Order:  President Pat Hurt called the meeting to order at 1:03. Present were Pat, John Urbahn, Vice President; Debbie Little, Treasurer; Cathy Little, Member at Large; Kristin Donaldson, Webmaster; Susan Schubert, Secretary; and Wolfgang Schubert, Road Chair.  Association member Annelle Urbahn was also present. 

Approval of Agenda:  A motion was made, seconded, and all agreed to approve the agenda.

Approval of Prior Minutes: A motion was made, seconded, and all agreed to approve the prior minutes of September 5, 2020.

Road Report:  Wolfgang reported that two gradings have been done: September 20 all lower roads were graded except Canyon View, Buck Horn, and Deer Path; October 12 the steeper sections of Hammer Creek and Gregory Creek were graded.  Wolfgang also reported that Robin will order diesel fuel for the year, and that the truck is set up to plow snow.  A motion was made, seconded, and all agreed to approve the road report.

Treasurer’s Report:  Debbie reported that there were no changes to the previous report other than an additional charge for recent grading.  It was moved, seconded, and all agreed to approve the treasurer’s report.

Secretary’s Report:  Susan had nothing to report 

Update on Board Activity Relative to Covenant Violations: Pat reported on the status of the Board’s efforts to stop a covenant violation regarding an unapproved business operating on Association property.  Several requirements were given to the property owner who has met some of the requirements but not all.  It was moved, seconded, and all agreed to have the 

Association lawyer send another letter to the property owner asking that the remaining requirements also be met.

Update on Board Activity Relative to Delinquent Homeowner Association Dues:  Debbie reported on the Board’s attempts to collect delinquent dues from several owners.  One owner has not paid dues since 2014.  The Board had tried filing in Small Claims Court, but the Sheriff in the State and County where the owner’s last recorded address is has not been able to find the owner to serve the papers.  It was moved, seconded, and all agreed to stop the Small Claims Court action and instead have the Association lawyer file a lawsuit.  This owner owes $3,500 plus legal fees.  We will almost certainly win a judgement which will include all legal fees; however, there are several judgements ahead of us against this individual.  In addition, there are three other owners who are past due, two of whom are out of state.  Pat will try calling the out of state owners who owe $600 plus $200 for 2021 plus legal fees.  Debbie will call the third owner again.  This owner owes $1600 plus $200 for 2021 dues plus legal fees.  If these owners fail to respond to the phone calls and pay their dues, then further action will be taken against them.  In addition to the delinquent dues, there is a fifth owner who has a limited assessment against them for $90 plus service and filing fees.  The Sheriff has been unable to serve this owner, so an alternate method of serving will be used.  It was moved, seconded, and all agreed to pursue collection of these past due amounts as described.

Shuck Creek/Hammer Creek Intersection Sign:  This sign was removed without authorization this summer by either a property owner or someone trespassing on Association land.  It was moved, seconded, and all approved to have Robin reinstall the sign with a metal signpost in concrete.  This is a small section of unimproved road on Shuck Creek which can be difficult to traverse, so it was moved, seconded, and all agreed to add a yellow warning sign that says “Caution Unimproved Road, Travel at Your Own Risk”.  Cathy will order the sign, and the Board will have Robin install both the road sign and the warning sign

Facebook:  Susan had previously suggested to the Board that there was interest in a community Facebook page where Association members could post items of interest or for discussion.  It was decided that, in the Board’s best interest, any community page should be created and maintained by a non-Board member.  Board members can join the community page but cannot participate in discussions involving any Board or Association business.  Discussions of Board or Association business are to be referred to the entire Board for discussion.  Board members can offer to take an item of discussion to the Board but cannot discuss it, either on Facebook or any other social media platform or in person.  A single Board member cannot discuss Board or Association business with anyone through any media or in person without the entire Board being present.  If non-Board members create a Facebook page, they cannot use Twin River Ranch in the title and will be requested to add a disclaimer that the page does not represent the Board.

Twin River Ranch Website: A link will be added to the website for the trr-thisandthat.com blog that is maintained by Cathy and Susan and which contains useful information including non-Association news and events and a list of Association properties for sale.  Kristin will also set up several email accounts associated with the Association website so that members and others can email the Board without using any of the Board member’s private emails.  

Electronic Communications and Billings:  Once the email accounts are set up by Kristin, owners will be given the choice of receiving communications from the Board, newsletters, and invoices electronically.  Dues payments will not be done electronically as there is a cost associated with this.  Also, proxies will not be done electronically and will remain paper proxies sent via USPS.

2021 Budget:  Debbie presented the 2021 budget with some questions and recommendations.  She also explained that items, such as the grader repair, estimated at $5000, would normally come out of reserves but since we know it is coming, we can budget for it instead of putting that money in the reserve account and then pulling it back out again.  Some minor changes were made to the Road budget for 2021, including increasing Robin’s grading time from $2000 to $3000 and increasing the roller rental to $3000.  It was moved, seconded, and all agreed to approve the 2021 budget.

Property Sales and Housing Starts/Finishes:  Cathy reported four new sales – two of which have closed and two of which are pending.  She also reported there are only five properties for sale – one by owner and four listed with a realtor.  One property sale fell through because the buyer thought the CC&Rs were too restrictive.  Only one of the four buyers is from Idaho. 

Member Forum:  There was only one member present and she had nothing to discuss.

Adjourn: There being no further business, the meeting was adjourned at approximately 3:00 PM.

Respectfully Submitted,

Susan Schubert, Secretary

Twin River Ranch Property Owners Association

Twin Rivers Ranch Property Owners Association

Minutes, Board of Directors Meeting

August 31, 2020

Call to Order:  President Pat Hurt called the meeting to order at 12:07 PM at the Old White Bird School. Present were Pat, Debbie Little, Cathy Little, and Susan Schubert.

Approval of Agenda: Cathy moved, Debbie seconded, and all approved the agenda.

Approval of Prior Minutes:  Susan moved, Cathy seconded, and all approved the previous meeting’s minutes.

Road Report: Pat Hurt reported there is $3,000 left in the road budget which could be saved or used in the spring to gravel and rake Pilgrim Ridge Road.  No decision was made.  The Shuck Creek Road sign at Hammer Creek was pulled out of the ground and thrown in the brush below the road.  All agreed it be reinstalled with a metal post in concrete. 

Treasurer Report:   Debbie reported there was nothing new since the last meeting.

Secretary Report: Susan reported she delivered the Certificate of Appreciation and Home Depot gift card to Don deSa who retired from the Board.

Annual Meeting on September 5:  Cathy reserved the meeting room at Hoot’s for 10:30 on Saturday, September 5.  Hoot’s will provide donuts and coffee.  Al and Cheryl Bolden will be the greeters.  Cathy will print the agenda, ballot, and financial report.  Debbie reported that only one past due payment has been received since the August 7 meeting.  We will accept checks if delinquent owners want to make a payment as they are checked in to the meeting.

Shuck Creek Road and Easement Obstructions: The property owner who obstructed the road and easement and who admitted doing so was billed at the beginning of August for the cost of cleanup and repair but has not paid.  The property owner was given until August 31, today, to pay, and was invited to this meeting to discuss it in the event they did not pay.  The property owner did not attend the meeting.  The Board agreed to put a limited assessment on the property, giving the owner 10 days to pay the assessment or face further action from the Board.  The Board has verified with the Association lawyer that it has the right to maintain the easement and charge the property owner.

Political Signs: Association covenants prohibit political signs; however, the State of Idaho has passed legislation that prohibits HOAs from preventing members from displaying political signs.  On the advice of the Association lawyer, the Board will not change the covenant but instead will not enforce it.  Political signs must still meet the restrictions placed on signs in the CC&Rs.

 Property Sales and Housing Updates: Susan thanked Debbie and Cathy for tracking sales. Since the last report, three lots have closed, one is pending, one is scheduled to close this week, and two were deeded from one owner to another.

Member Forum: General members present were Deryl Little, Wolfgang Schubert, and Pete DeSantis.  Pete questioned if we could collect past dues from one of the properties that changed hands back to a delinquent owner, but Debbie explained that the statute of limitations has expired.

Adjourn: There being no further business, the meeting was adjourned at approximately 1:00 PM.

Respectfully Submitted,

Susan Schubert, Secretary

Twin River Ranch Property Owners Association

Twin Rivers Ranch Property Owners Association

Minutes, Board of Directors Meeting

September 5, 2020

Call to Order:  President Pat Hurt called the meeting to order at 11:56 AM following the 2020 Annual Membership Meeting at the Hoot’s Meeting Room. Present were Pat, John Urbahn, Vice President; Debbie Little, Treasurer; Cathy Little, Member at Large; Kristin Donaldson, Webmaster; Susan Schubert, Secretary; and Wolfgang Schubert.  

This was the Board meeting following the elections and Annual Membership Meeting.  Pat welcomed new Board member Wolfgang Schubert.  It was moved, seconded, and all agreed to appoint Wolfgang as the new Road Chair.  It was moved, seconded, and all agreed for the current Officers to continue with their positions.

Debbie asked everyone to look at their 2021 budget needs and be prepared to give her their budget in October.

Adjourn: There being no further business, the meeting was adjourned at 11:58 AM.

Respectfully Submitted,

Susan Schubert, Secretary

Twin River Ranch Property Owners Association