Board Meeting Minutes for TRRPOA

Twin River Ranch Property Owners Association
Minutes, Board of Directors Meeting

Call to Order:  President DeSantis called the meeting to order at the White Bird School at 1:00 PM.  Present were Steve Duerksen, Susan Schubert and Carol Ansell.  Marty Ansell joined by phone.  Don DeSa joined during Executive Session.  Darrin Malinowski was absent.

Agenda:   Carol Ansell requested additions to the agenda prior to approval, adding the Annual Meeting and Covenants Change Request to the New Business section of the agenda.  Steve Duerksen moved to approve the agenda as amended.  The motion carried.

Minutes:  Carol Ansell moved to formally approve the minutes of the January 19, 2019 Board meeting.   The motion carried.  

Road Committee:  President DeSantis noted that a number of bids for mastication work had been received, and more were expected prior to March 15.  

Treasurer’s Report:  Marty Ansell reported that 23 Members had not yet paid their 2019 assessments.  The total for those 23 is $6,250, and five property owners with multiple lots make up half of the outstanding total.    During January and February, funds were primarily spent on snow removal.  The Equipment Operator had logged more than 100 hours to clear snow fall from roadways and break up ice.  Mr. Ansell had paid out $2,600 in labor and $400 in fuel expense.  

The current bank balances are $46,489.17 in the checking account and $58,414.80 in the money market account.

Secretary’s Report:  Carol Ansell reported that default letters had not yet been mailed, but will be sent next week to the 23 Members whose assessments remain outstanding.

President’s Report:  

Hammer Creek Roads Signage:  President DeSantis presented language for two signs for Hammer Creek, warning drivers of road conditions.  Steve Duerksen moved to purchase the signs.  The motion carried.  

Following up on other business from the January meeting, President DeSantis provided cost estimates for Hammer Creek: 

• gravel for a berm (which could be used in the roadway as needed):  $5,000
• concrete barricades: $10,000
• guardrail:  $15,000

Steve Duerksen moved to reallocate up to $5,000 of the funds budgeted for road maintenance in 2019 to place a gravel berm along Hammer Creek.  The motion carried.

New Business:

Annual Member Meeting:  Carol Ansell reported that she had tentatively reserved the back room at Hoot’s for the morning of Friday, June 14 and made arrangements with Swiftwater RV Park for the post-meeting Picnic.  She moved that the Board officially set Annual meeting date and time for 2019 to Friday, June 14, 10AM at Hoot’s.  The motion carried.  

Three Board seats are up for election in 2019.  Consistent with the last several years, Members interested in serving on the Board should submit a brief biography (not to exceed 500 words) to Carol Ansell for inclusion in the package that will be mailed out to each TRRPOA Member in May.

Carol Ansell also reported that she had received from a TRRPOA member a request to include a proposal for a revision to the Covenants in the May package and therefore to include it on the agenda for the Annual Meeting.  President DeSantis moved to include the Covenants proposal in the package and agenda.  The motion carried.

President DeSantis called a Special Meeting of the Board on Friday, April 5, at 1PM to finalize plans for the Annual Meeting, and to discuss the mastication bids.  The meeting will be held at the Old White Bird School.  

At 1:31 PM President DeSantis convened the Executive Session.  The Executive Session ended at 2:23 PM.

As a result of the discussions in Executive Session, the Board approved a construction request.  President DeSantis moved to have Joe Wright draft a response to a letter received from a Property Owner.  The motion carried.  President DeSantis moved to revise and send a letter to another property owner regarding construction that has exceeded the 18 months allowed in the covenants.  The motion carried.  President DeSantis will draft the letter and send to board members for review and consensus. 

President DeSantis adjourned the meeting at 2:33 PM.