Board Meeting Minutes for TRRPOA

Board Meeting Minutes for Twin River Ranch Property Owners Association are posted below for the last two years.

For additional information about covenants, restrictions and bylaws, please reference the CCR's on file available in the menu bar on this website.

May 2020 Newsletter

TRRPOA NEWSLETTER

MAY 2020

NOTICE OF ANNUAL MEETING AND PICNIC

The 2020 Annual Membership Meeting, originally scheduled for June 19, has been rescheduled for Saturday, September 5, of Labor Day weekend, due to concerns over COVID-19 and Governor Little’s four-stage plan to reopen the State. The June date falls inside the possible dates for Stage 4, which may allow non-essential travel to areas with no outbreak, still requires social distancing, and allows gatherings of more than 50 if social distancing can be maintained. There is no way to predict what the outbreak in Idaho County will be in June and if non-essential travel will be allowed. The Board also feels that the gathering could be more than 50, and that we cannot guarantee social distancing for the meeting or the picnic. Here is the URL for the plan for those who wish more details: https://rebound.idaho.gov/stages-of-reopening/. The Board canvassed a number of members, all of whom were in agreement on postponing the meeting until September. As of May 16, there were 2419 confirmed and probable cases with 73 deaths in Idaho, and 3 cases with 0 deaths in Idaho County.

An August newsletter and mailing will be sent out to members confirming the September date and containing an agenda for the meeting, a proxy for voting, and a mail-in ballot for the three open Board positions – Cathy Little, Don deSa, and Susan Schubert will decide by the August mailing if they will run again. The three members have agreed to remain on the Board until the September meeting. If you wish to be a candidate for a Board position and have your bio included in the August mailing, please send a copy to the Board by the end of July. You can mail it to the Association PO Box (see above) or email it to any Board member. Nominations will also be accepted from the floor during the September meeting. You may bring copies of your bio for distribution at the meeting.

RECENT NEWS AND UPDATES

The following summaries are as of the end of April and cover activity since the February Board meeting. Please contact the Board if you would like more information or have any questions.

FINANCIAL REPORT

A copy of the 2019 Financial Statements is included in the mailing. The treasurer, Debbie Little, plans to make a full report on the 2019 and 2020 financial information at the meeting in September. The discussion will cover the adjustments that have been made to bring our financial reporting into compliance with Generally Accepted Accounting Principles (GAAP). She will explain how the reporting changes increase the accuracy of the information you receive and allow the Board to make more informed decisions that are in the best interest of our members. She will also be discussing our updated collection procedures for past-due accounts. Please contact the treasurer if you have any questions about the budget or the financial statements.

ROAD REPORT

Grading, graveling and rolling were performed on Gregory, Shuck, and Hammer Creek Roads during the week of April 6. The project came in a little over $1000 under budget. Grading was also performed on all the other Phase I Association roads. As of May 2, the gate on Pilgrim Ridge Road has been removed and the upper roads dressed up. On May 3, Association roads were sprayed for weeds.

UPDATES FROM FEBRUARY 2020 MEETING

Demand Letter on Mastication. There has been no new action or contact with the members or their lawyer regarding this matter.
Easement Encroachment. The property owner has moved the rocks out of the roadway easement. The Board thanks the property owner as this makes it easier and safer for the road maintenance operator to plow and grade there.
Locked Gate on Pilgrim Ridge Road. The gate has been removed, as of May 2, but the posts remain as they also serve as signposts.
Shuck Creek Road Signage. The sign for Shuck Creek Road at the intersection and Shuck and Hammer Creek Roads has been installed.

PROPERTY SALES AND CONSTRUCTION

Thirteen properties have sold in the past year. Another lot had a buyer that decided not to buy when he learned he would have to have a septic system even if he had a composting toilet. Three new houses have been built. Lot development has started on a fourth but no CCR approval form has been submitted. Two more homes are planned to start this spring with one having submitted the CCR approval form. Twenty properties are currently for sale. The Board would like to remind members and potential buyers that septic systems are required and that a CCR approval form must be submitted prior to building. The CCRs are on the Association website, as is the approval form.

Hope to see you in September!

February 22, 2020 Board Meeting

Twin Rivers Ranch Property Owners Association Minutes, Board of Directors Meeting

Call To Order: President Pat Hurt called the meeting to order at 1:04 PM at the Old White Bird School. Present were Pat, John Urbahn, Don deSa, Debbie Little, Cathy Little, and Susan Schubert. Kristin Donaldson joined by phone.

Approval of Agenda: Debbie moved, John seconded, and all approved the agenda with the additional items added:

Discussion of a letter from a property owner notifying the Board of the sale of their house and adjoining lot on a Phase I Association road, complaining about the maintenance – weeds, graveling, and grading – of the road to their lots, and requesting the Board consider charging owners who live in the Ranch more for annual dues and those who only periodically visit less for annual dues;
Placement of a road name sign for Shuck Creek Road where it intersects Hammer Creek Road;
Removal of the locked gate which has been placed across Pilgrim Ridge Road without the Board’s knowledge or consent; and
Update on reservations for the 2020 Annual Membership Meeting at Hoot’s Cafe and the annual barbeque at Swiftwater RV Park.

Approval of Prior Minutes: Debbie moved, Cathy seconded, and all approved that the minutes from the October 2019 Board Meeting be approved.

Discussion of Letter from Complaining Property Owner: Pat will respond to the property owner with a letter. He reported that he talked to the property owner and explained that the covenants do not allow the Board to charge different rates based on whether or not the owner lives on the property or only visits periodically. Pat also explained to the property owner that all roads are sprayed once a year, and that roads lightly traveled may in fact have grass and/or weeds grow back after spraying. Pat also called another property owner on the same road who said that they have never seen a problem with maintenance of the road or with weed and grass control on the road. That property owner also knows the purchaser of the house and additional lot and stated that the purchaser does not have a problem with the maintenance of the road, either. Pat stated that Robin Lipinski, Association equipment operator, is doing an excellent job of maintaining the roads and spraying for weeds. The complaining property owner also owns a lot on top on Pilgrim Ridge Road, so Pat drove up to check on the accessibility to that lot. Pilgrim Ridge Road was snowed in. Robin had not been able to plow it because it had a locked gate blocking access.

Locked Gate on Pilgrim Ridge Road: The Board did not place or authorize the placement of a locked gate across Pilgrim Ridge Road. This has happened in the past, too, and the Board removed the gate at that time. Debbie moved, Pat seconded, and all approved that the Board will have Robin remove the gate and the posts. The Board will store the gate until someone claims it.

Winter Access to Roads on Top: The Board discussed how to provide winter access to owners of lots on top as one owner was unable to get to his lot because of the snow, which resulted from the locked gate preventing plowing of the road. The Board will include in the annual May mailing that owners on top can call the Board and request that the roads be accessible for a certain date. Given enough lead time, the Board will check on the road and have it plowed if necessary.

Road Chair Report: Don reported that the roads have been plowed several times this winter. Robin thought there was a problem with the brakes on the truck, but it turned out to just be a stone which he removed. Robin plowed on top, and it was difficult because it was wet, heavy snow and lots of it. He was unable to plow Pilgrim Ridge because it had a locked gate on it. He was able to plow Elk Run. Don confirmed that parts of Gregory Creek and Hammer Creek Roads will be graveled and rolled but that the graveling and rolling will be limited to those sections that need it. Sections of Shuck Creek Road might also be done. He will try to get the work done prior to the May mailing, possibly in April. The graveling of the roads on top was completed in the fall of 2019 as planned and budgeted for at $7600. He will also have a couple of loads of gravel placed on Shuck Creek Road this year, which is also in the 2020 budget. Pilgrim Ridge will also need gravel in the next year or two. John moved, Pat seconded, and all approved the report.

Treasurer Report: Debbie presented several documents for review: a balance sheet comparison between the end of year 2018 and the end of year 2019; the actual and budgeted income statement for end of year 2019; an income statement comparison between 2018 and 2019; an end of year statement of cash flow for 2019; a balance sheet for January 31, 2020; and a copy of the Association’s income tax return for 2018. Copies of these statements can be obtained from Debbie for anyone who wishes to see them. Included below are only those items which were mentioned in the meeting. You may also contact Debbie if you have any questions about this information. Debbie reviewed the financial reports, as highlighted below:

Balance Sheet Comparison for 2018 and 2019.

Under the accrual basis of accounting, the Prepaid Association dues are appropriately reported under Current Liabilities, since they are unearned as of the balance sheet date. Prepaid dues were $14,915 on 12/31/2018, and $21,550 on 12/31/2019.
2018 cash balance was $93,901.88 ($35,501.96 checking, and $58,399.92 reserve savings).
2019 cash balance was $100,697.26 ($27,134.82 checking, and $73,562.44 reserve savings). The change in the reserve savings is due to transferring $15,000 from checking to the reserve-savings account at year end. This was done because the checking account balance had been maintained at a higher level than necessary in the past, and we could be earning interest on those funds.

Actual and Budgeted Income Statement for 2019.

TRRPOA incurred a small loss (excess expenditures) of $539.90 in 2019, instead of the planned excess expenditures of $19,617.
Gravel, including materials and handling, was budgeted at $21,000, but the actual was only $8,872.56 (savings of $12,127.44).
Mastication was budgeted for $10,000, but the actual was $8,430 (savings of $1,570).
Legal fees were budgeted at $2,500, but the actual $665 (savings of $1,835.00).
We also saved $162.75 on website maintenance as a result of Kristin maintaining the site, and saved $191.46 on printing and mailing as a result of Cathy printing and mailing the newsletters.

Income Statement Comparison for 2018 and 2019.

There was very little change from 2018 to 2019, other than legal fees, which were $6,782.15 in 2018, due to a lawsuit.

Cash Flow Statement for 2019.

The Statement of Cash Flows reconciles timing differences from our accrual-basis recognition of income and expenses, to actual changes in cash.
There was a net increase in cash of $6,795.38 from 12/31/2018 to 12/31/2019.

Balance Sheet for January 31, 2020.

The cash at the end of January, 2020, is up $3,449.63 from the same period in 2019.
Past due accounts carried over from previous years totaled $1,947 in 2018 and $2,027 in 2019.
As of the date of this meeting, TRRPOA’s unpaid dues assessments total $9,088, ($5,113 from 2020 dues, and $3,975 from prior years).

Collecting Past Due Accounts

Debbie will provide typed lien-filing procedures, based on our attorney’s advice, to be included in the Treasurer’s notebook for future treasurers to follow.
Liens filed in Idaho are only effective for a 12-month period, and only include amounts owed in the preceding 12-month period. A lien can be extended one time for an additional 12 months (24 months total). Some of the liens filed in previous years had included dues from previous years, combined with the current year assessments, in error. Those liens will need to be corrected.
Debbie will file extensions for the remaining unpaid assessments from 2019 in March.
Liens on 2020 past-due assessments will also be filed in March.
Liens older than 24 months have expired, and our only recourse is small claims court. If we win in small claims court and get a judgment, the judgment will remain in force for 10 years.
There are two properties, owned by the same couple, that have accrued unpaid dues assessments of over $3,000 since 2013. The cost to the Association to file in small claims court will include $67.00 per person (unmarried couple) of court filing fees, and $100.00 per person to have them served with a summons. The judgment will be good for 10 years, and will provide us with several remedies for recovering the amount owed. Cathy moved, Pat seconded, and all approved that move forward with filing in small claims court.

2019 Payroll Tax Return

Debbie found an online service to e-file our quarterly, and annual payroll tax and information returns. The cost is minimal, about $9.00 per return, and the service is fast and easy to use. Debbie will provide the login information to the next Treasurer. Debbie also added on payroll services to her accounting software at a cost of $109.50 for 2020. TRRPOA will reimburse her for that expense.

Income Tax Return for 2018

Debbie reported that our incomes tax return for 2018 was not prepared correctly by H&R Block. They did not properly report our exempt-function expenses, and used improper methods for calculating depreciation on association equipment. Past years have had losses, so the errors have had no affect on any potential tax liability, and there is minimal audit risk for our tiny HOA; however, Debbie discussed the potential ramification of the reporting errors on our tax-exempt status, relating to the 90% test for exempt-purpose expenditures. John moved, Cathy seconded, and all approved that Debbie will amend the returns that are still open under the statute of limitations.

Secretary Report: Susan had nothing to report.

Demand Letter: During June, 2019, mastication was conducted on Twin River Ranch (TRR). Mastication was conducted on the foliage in the easement adjacent to association roadways. Foliage debris was removed from the roadways and discarded into the easement. On or around August 1, 2019, a demand letter was received by the Association from an attorney who had been retained by a TRR property owner. The letter alleged that, during mastication, a civil trespass with property damage had occurred. It was alleged, in addition to the trespass, that approximately 1650 feet of fencing had been completely destroyed, several fruit trees had been destroyed, and that mastication debris was not removed. The demand letter claimed $10,000 in total damages. Because these alleged damages occurred during an alleged trespass, Idaho statute allows for triple damages, elevating the alleged damage to a figure in excess of $30,000. The demand letter indicated the property owner would accept a payment of $20,000 to forego litigation. This demand letter was immediately provided to State Farm, the insurance carrier for TRRPOA, where a claims manager was assigned. Subsequent to this action, a State Farm investigator met with Pat Hurt and Don deSa, Board members, and with Robin Lipinski, TRRPOA equipment operator, at the site of the alleged trespass where the State Farm employee conducted his investigation. As a result of instant investigation, the State Farm claims manager denied any liability on the part of TRR. This denial was communicated to the aforementioned attorney. Subsequently, the property owner, through his attorney, requested the investigator return to meet with him claiming that the TRR personnel had failed to show him a portion of the damaged fence. The investigator met with the property owner at the scene of the alleged trespass and again, based on the results of this second investigation, State Farm denied any liability on the part of TRRPOA. The redacted demand letter is held in the files of TRR and is available for examination by any TRR property owner, as are all TRR records.

Easements and Encroachments: The issue of rocks placed in the 30 foot easement on an Association road was discussed. The improved road ends but continues as an unimproved, platted road until it intersects another Association road. The rocks are on the shoulder where the improved section ends and unimproved section begins. The Twin River Ranch developer put in an unplatted culdesac at this location when the road was first developed in the early 1990’s. This culdesac has been used as a turnaround area by Association members and equipment operators since then and until last year when the property owner fenced off one side of the culdesac and placed rocks on the other side, restricting use of that area as a turnaround area and making it difficult for the equipment operator to turn around the grader and snow plow truck. This also makes it difficult for anyone pulling a trailer to turn around at the end of the improved section of the road. The Board has determined that the fence is outside of the 30 foot easement for the road but that the rocks are inside of the 30 foot easement. Pat stated that the property owner is aware that the rocks are inside of the easement area. Pat has asked the property owner to move the rocks, but he has not done so. Pat also talked to the Association lawyer who told him we have the legal right to move the rocks and charge the property owner. The Board does not wish to charge the property owner for the movement of the rocks. Cathy moved, Debbie seconded and all approved to request removal of the rocks by the property owner, and, if this does not occur in a specified amount of time, to have Robin move the rocks out of the easement and not charge the property owner. Again, the Board feels that it is important for the membership to know about these issues as part of its commitment to transparency.

CC&Rs Review of Submitted Forms: A property owner’s building approval request on Pine Ridge Road was previously approved via email. The official request was signed and approved by all.

Property Sales and Housing Updates: Cathy reported one home under construction on Doumecq is nearing completion; there are two pending property sales, one on Blue Grouse Road and one on Pilgrim Ridge Road; there have been at least two property sales since the last meeting, one on Doucmecq and one on Pine Ridge Road; one CC&R form has approved and one CC&R Review Form is planned for spring; and construction for the approved CC&R is planned to start soon. A property on Pine Ridge Road is back on the market after being pulled over the winter.

Reservations: Cathy reported that she has made reservations for the Annual Membership Meeting at Hoot’s and the annual barbeque at Swiftwater RV for Friday, June 19.

Shuck Creek Road Signage: Cathy reported that the sign is 24″x6″ and looks like the rest of the road name signs but does not have the logo on it. She discussed the required post with Robin, who will install it, and he requested a 4″x4″ treated post. The sign is $28.25 and the brackets to install it are $14.95. The sign will be placed where the unimproved portion of Shuck Creek Road meets Hammer Creek Road. The placement of the sign was already discussed by the Board at the October 19, 2019, meeting, and approved in a follow up email. Cathy will forward the information to Debbie so she can order it.

Member Forum: No members were in attendance.

Adjourn: There being no further business, he meeting was adjourned at 2:06 PM.

Respectfully Submitted,

Susan Schubert, Secretary

Twin River Ranch Property Owners Association

February 22, 2020 Agenda

Twin River Ranch Property Owners Association
Board of Directors Regular Meeting Agenda
February 22, 2020 at 1:00 PM
Old White Bird School Building

Agenda

Call to Order/President’s Message

Approval of Agenda

Approval of Prior Minutes

Road Chair Report

Treasurer’s Report and Budget

Secretary’s Report

Demand Letter/Mastication Lawsuit Update

Easements Encroachments – Road and Between Properties

CC&R’s Review Submittal Forms

Property Sales and Housing Starts/Finishes

Member Forum

Adjourn

October 19, 2019 Board Meeting

Twin Rivers Ranch Property Owners Association Minutes, Board of Directors Meeting

Call To Order: President Pat Hurt called the meeting to order at 1:04 PM at the Old White Bird School. Present were John Urbahn, Don deSa, Debbie Little, Cathy Little, and Susan Schubert. Kristin Donaldson joined by phone.

President’s Message: Pat reminded all that the Board’s goal this year is to reduce spending where we can and save the Association money where ever possible.

Approval of Agenda: Cathy moved, Debbie seconded, and motion carried that agenda be approved.

Approval of Minutes: Susan moved, John seconded, and motion carried that the July 13, 2019 minutes be approved.

Road Chair Report: Don reported on the 2020 Road and Equipment Maintenance Budget.

The budget item for gravel and grading for Gregory Creek, Bucks Boulevard, and Hammer Creek, which is for 40 loads of gravel as per Robin Lipinski the equipment operator, is shown as $12,100 but should be $12,800. Debbie will change the budget accordingly.
Gregory Creek, Bucks Boulevard, and Hammer Creek will be rolled in 2020 with an original estimate of $1,200 by Don but updated to $1,900 by Robin with an estimated time of 3 days to 1 week of rolling. Gregory Creek and Hammer Creek will be rolled from top to bottom where needed, including the S Curves on Hammer Creek. Less gravel will be required if rolled. Gregory Creek where the spring washout occurred will need gravel as the immediately available gravel used for the emergency repair was not the correct type of gravel for longer term maintenance.
Gravel will be added to the Shuck Creek extension just before it intersects with Hammer Creek as it provides access to the home at that location and is currently very muddy. This is included in the 2020 budget under gravel and hauling other projects. Pat clarified that there is no gravel planned for unimproved Shuck Creek other than from Hammer Creek to provide access to the home at that intersection.
John suggested that any leftover gravel be stockpiled for future use.
Cathy questioned the budget item for road signs. Don responded that he would like a road name sign for Shuck Creek where it intersects Hammer Creek. John offered that he has a “Please Use 4-Wheel Drive” sign that could also be placed at the location, too, providing a warning to drivers. Cathy has done research on road signs, and our original provider is no longer in business. Smart Signs is making our lot address signs. They also have templates for street signs. Cathy will do the Shuck Creek road sign mock up and send out for approval.
Pat complimented the budget in that it appears we may be saving money over previous years.
Debbie will “cc” Don on all future correspondence with the equipment operator on budget items.

Treasurer’s Report and Budget: Debbie reviewed financial statements for September 30, 2019, and presented the 2020 Budget Draft. Debbie may be contacted via email if there are any questions.

Financial Statements

There is one major project left for the 2019 road-maintenance budget, which is graveling the upper roads (gravel and grading on Elk Run and Repeater and smoothing only on Bear Ridge and Pilgrim Ridge). The remaining costs for 2019 are estimated to be: 1) $7,500 for gravel and hauling on upper roads; 2) $1,200 for road grading; and 3) $900 to fill the diesel-fuel tank
There is an estimated excess of dues over expenses for 2019 of $423.34 based on current projections, and assuming there are no unexpected expenditures.
There were no financial statements prepared for August, 2019, because there was nothing new to report.

Cash Reserve

Debbie would like to see some funds transferred from the checking account, current balance $30,078.04, to the money market account (i.e. Reserve Account), current balance $58,531.06. She also discussed that the current Reserve Account balance may not be sufficient to meet certain emergency situations, and that the Board needs to set a goal for the Reserve Account balance. She suggested a minimum balance of $100,000 in the reserve account to cover unexpected major equipment repairs, road repairs (wash-outs, etc), and legal fees that could be incurred to enforce CC&Rs.
The last five years have resulted in net operating losses, due in part to major equipment maintenance and legal fees. These operating losses ordinarily would have depleted the Reserve Account, however we had proceeds from equipment sales that boosted the balance back up. Since dues are higher now, we should be able to replenish the Reserve Account again, over a period time, with proper planning. Cathy said that in years past, a minimum of 20% of the dues collected were budgeted to go to the Reserve Account, barring an unforeseen expenses.
Debbie moved, Cathy seconded, and motion passed that the Board have a goal of building up the Reserve Account to $100,000 again, with 20% of collected dues being budgeted for reserves over the next few years. This is a goal and not a mandate. It was noted that reserves cover not just road maintenance and equipment repairs, but also legal fees and other unexpected expenditures.

Budget – Road and Equipment Maintenance

The 2020 budget is based on 100% collection of dues. We won’t get all of that because there are still some property owners who are several years behind in payment. Cathy reported in years past the outstanding dues were as high as $11,000 before we started putting liens on properties. Debbie noted that there are more people who have not paid this year than last year. Pat said in times past we have taken folks to small claims court to get outstanding dues.
The 2020 road-maintenance budget includes a different, more expensive, grade of gravel,
“Grading F”, which is used by the Highway District for graveled roads. It’s a better material due to the amount of fines in it which allow it to pack better, particularly when rolled. You may recall in 2015, when we used the same material with rolling, that roads lasted much longer before wash-board bumps (corrugation) occurred.
Robin has recommended using half as much gravel as we used in 2015, because he believes it will give the same results and should last two years. This will be an experiment to see if it will last as long as the job done in 2015, for substantially less cost.
Debbie adjusted the roller rental estimate to $1,900, instead of $1,200 originally proposed, based on her discussion with Robin about possible cost. She checked the 2015 receipt, and it did cost $1,900 the last time we rented it.
Weed control and snow removal figures reflect an average of the last years’ expenses, with weed control budgeted for four sprays. Don reported that last year we only purchased spray twice, but we will leave the budgeted amount as is.
The equipment operator budgeted item is based on $720 for the major grading and rolling job, and $1,200 for other road maintenance work over the year.
The $150 road sign budget item was based on the average sign costs of the last two years.

Budget – Administration Expenses

$400 for the annual meeting, which includes the Board hosting the picnic after.
$40 for 4 board meetings which is $10 for each for rental of the old White Bird school building.
$70 for charitable donations is a sponsorship for the White Bird Library calendar fundraiser; something the Association has been supporting for a very long time.
$110 for lien filing fees on past due assessments, along with lien release filings when the owner pays or the property sells.
Insurance is estimated at a 3% increase.
$300 is the minimum charge for Worker’s Comp Insurance, and we should not exceed minimum.
$1,000 legal fees is a ballpark estimate, since there’s no action currently anticipated.
$90 for certified mail is for lien notifications.
$365 for mailings and stamps is for three mailings a year, including the newsletters and annual meeting mailings.
$30 for State Corporation tax is the minimum fee required for all corporations (even nonprofit).
$504 is the employer tax on the equipment operator’s wages.
There are zero dollars budgeted for web site maintenance, thanks to board member Kristin Donaldson who has taken over the maintenance.

Pat reiterated that we are working on keeping the budget tight but with flexibility, and we will strive towards the goal of saving the Association money and building up the reserve. Pat moved, John seconded, and motion passed to approve the 2020 budget.

Secretary’s Report: Susan reported that she didn’t have much as Debbie has been picking up and handling the mail and Cathy has been keeping up on property sales. There has been one change of address request since the last Board meeting. Cathy provided the following sales information to Susan: Phase II, Lot 34 on Meadowview sold and closed; Phase II Lot 16 on Doumecq sold and closed; Phase II Lot 11 sold but not closed yet; Sale of Phase II Lot 17 fell through; Phase I, Lot 93 on Pilgrim Ridge sold.

TRRPOA Sponsorship of Community Library Calendar: This is the White Bird Community Calendar fundraiser for $70 for a page. This was previously approved via an email vote. Cathy moved, Debbie seconded, and all approved the motion to support the effort.

CC&R’s Review Submittal Forms: A property owner’s building approval request was previously approved via email. The official request was signed and approved by all. The property owner had contacted John on what their address is. John will refer them to the Idaho County Assessor’s office.

November Newsletter: We will include the plan for road work, the goal of 20% dues going towards the reserve with a goal of $100,000, and possibly an article Debbie found on driving up steep, gravel and dirt roads.

Certificates of Appreciation: Certificates of Appreciation and gift certificates were awarded to outgoing Board members Pete DeSantis and Carol Ansell in August. Cathy prepared and printed the Certificates of Appreciation and Susan purchased the gift certificates – Home Depot for Pete and Ampersand Oil & Vinegar Tap House for Carol.

Member Forum: There were no members in attendance.

Adjourn: There being no further business, the meeting was adjourned at 2:06 PM. The next meeting will be in January.