Twin River Ranch Property Owners Association
White Bird, Idaho
Board Meeting Minutes for Twin River Ranch Property Owners Association are posted below for the last two years.
For additional information about covenants, restrictions and bylaws, please reference the CCR's on file available in the menu bar on this website.
Board of Directors Meeting Agenda
March 2, 2019 at 1pm
Old White Bird School Building
Agenda
Call to Order
Approval of Agenda
Approval of Prior Meeting Minutes
Road Chair Report
Treasurer’s Report
Secretary’s Report
President’s Report
New Business
Member Forum
Executive Session
Action on Executive Session Items
Adjourn
Twin River Ranch Property Owners Association
Minutes, Board of Directors Meeting
Call to Order: President DeSantis called the meeting to order at the White Bird School at 1:00 PM. Present were Steve Duerksen, Don DeSa, Susan Schubert and Carol Ansell. Marty Ansell joined by phone. Darrin Malinowski was absent.
Agenda: Steve Duerksen moved to approve the agenda. The motion carried.
Minutes: Steve Duerksen moved to formally approve the minutes of the November 17, 2018 Board meeting. The motion carried.
Road Committee: Don DeSa presented the road report. The primary road work since the last Board meeting took place has involved snow removal. The work truck and snow blade has been out three times, and the grader has been out twice to break up ice buildups on select areas.
Treasurer’s Report: Marty Ansell reported that as of December 31, the balance in the checking account was $35,501.96. Nearly $15,000 in assessments were collected in December, and another $10,000 so far in January. Payments have not yet been received from 44 property owners. No expenses have been paid thus far this year, though hours are expected from the equipment operator for the snow and ice removal discussed in the Road Chair report.
Secretary’s Report: Carol Ansell reported that one property had been sold. Along with TRRPOA assessment payments, two no-spray agreements have been returned by Members to the TRRPOA mailbox and were delivered to the Road Chair. The assessments returned also included one note from a Member that the roadway to his lot had not been touched in ten years. President DeSantis recommended sending to the Member a copy of the board November 17, 2018 minutes indicating that all the roads, and specifically Salmon View Rd, had recently received maintenance.
Ms. Ansell also reported that in 2017, 32 default letters were sent on February 15, and in 2018, 18 default letters were sent March 7. She asked whether she should call individual Members and remind them that their dues are now overdue prior to sending default letters. President DeSantis suggested sending the default letters, with the 5% late penalty, on February 1 when they are overdue.
Ms. Ansell reminded the Board that there was one Member in default for several years of TRRPOA assessments. Last year she had reported that the Member’s property was subject to a mortgage, and therefore the Board did not move to foreclose. She asked whether it would be prudent to send a notice to the mortgage holder advising them that the property was seriously in arrears and that multiple liens had been filed. Based on the discussion in the room, Ms. Ansell will draft a letter to the mortgage holder for review by the Board.
Finally, Ms. Ansell advised the Board that she will purchase stamps sufficient for the May mailing next week, before the price of stamps increases.
President’s Report:
Web Page Content: President DeSantis reported that the needed text changes had been made to the Association website.
Next Meeting of the Board: Following discussion, the next meeting of the Board has been moved from March 16 to March 2. President DeSantis will notify the White Bird Recreation District of the change of date. Unless the White Bird School Building is not available, the meeting will be held at the same place and time.
Hammer Creek/Shuck Creek Roads: President DeSantis reported on meetings he had initiated with TRRPOA’s legal counsel Joe Wright regarding the liability that TRRPOA has for road safety, with particular emphasis on Hammer Creek. President DeSantis reported that Wright’s recommendations included three possible actions with respect to the Hammer Creek Roadway: placing safety barricades, adding signage, or closing the road completely. With the third option not being possible due to no other roadway being available to traffic, President DeSantis moved to draft two signs for placement on Hammer Creek further cautioning drivers of steep and potentially slick roadways. The motion carried. President Desantis will draft the signs for approval by the Board. He will also investigate the cost of concrete barricades versus creation of a gravel berm.
Content of Board Minutes: Susan Schubert moved that Members be allowed to ask for roll call voting on specific provisions during Board Meetings. The motion failed for lack of a second.
Equipment Services: As the approved 2019 budget included a line item for masticating along TRR roads, President DeSantis shared two estimates that he had received for completing the work. After some discussion of the type of equipment necessary, Don DeSa moved to post a bid for the services in the Idaho County Free Press and on the Association website. The motion carried. Mr. DeSa will draft the bid request.
Member Forum: The Board received comments from Members in attendance.
President DeSantis then moved the Board into executive session at 1:45 PM. The Board ended the executive session at 2:36 PM. Based upon the discussions in the Executive Session, the following actions were taken:
Covenants, Conditions and Restrictions Review: The Board approved two construction requests from members].
Ongoing Construction: President DeSantis moved that he draft a letter to a Member regarding non-completion of construction within the stated 18-month period. The motion carried.
Non-Compliant Improvements: President DeSantis moved to contact a Member via phone or face to face regarding removal of improvements not in compliance with covenants. The motion carried.
Carol Ansell moved to send a letter to a Member whose improvements extend into the TRR easements. The motion carried.
President DeSantis adjourned the meeting at 2:40 PM.
Twin River Ranch Property Owners Association
Minutes, Board of Directors Meeting
Call to Order: President DeSantis called the meeting to order at the White Bird School at 1:00 PM. Present were Steve Duerksen, Don DeSa, Susan Schubert, Darrin Malinowski and Carol Ansell. Marty Ansell joined by phone.
Agenda: Steve Duerksen moved to approve the agenda. The motion carried.
Minutes: Carol Ansell moved to approve the minutes of the October 1 Board meeting. The motion carried.
Road Committee: Don DeSa and President DeSantis jointly presented the road report and budgetary considerations for 2019. Spraying had been completed, and gravel dropped where the grader will be used to spread it. The 2019 proposed budget includes additional funds to cover unexpected maintenance of the POA road equipment, additional expense for gravel and a plan to hire a service provider with a masticator to clear roadway edges of brush. In particular, President DeSantis reported that gravel had not been applied to some roads in Phase 3 since 1995. With the planned opening of a gravel pit on the Joseph Plains in 2019, gravel could be hauled to the upper roadways within TRR at a significantly lower cost than from existing gravel pits.
Treasurer’s Report: Marty Ansell and President DeSantis jointly presented the 2019 budget plan. As of October 31, the balance in the checking account was $24,889.14. Many expense line items were carried over largely unchanged from the 2018 budget. As mentioned above, additional funds were proposed for gravel, equipment parts (as a contingency) and labor for roadway vegetation mastication. In all, the 2019 budget calls for the use of $20,000 currently in the checking account, in addition to all budgeted association dues in 2019. The proposal is to move most of the remaining carryover funds (approximately $4,000) to the money market account for future contingencies. The Budget will be included in the November mailing to Members.
President DeSantis moved to approve the 2019 budget. The motion carried.
Secretary’s Report: Carol Ansell provided a draft of the November letter which will be mailed out to all Members along with the invoice for 2019 Association dues. Because the dues were increased beginning with the 2019 Association year and the request for donations to cover snow removal was eliminated, Ms. Ansell is planning to send individual, specific Association Dues invoices to each Member. The November mailing will also include providing the Amended Bylaws, which were recorded last month, to every Member. Ms. Ansell also reported that she compared the Association’s address list with the Idaho County Assessor’s office, and nearly 10% had changed within the last year.
President’s Report:
Web Page Content: President DeSantis noted that some changes needed to be made to the Association website, including identifying the balance of the roles of the Board.
President DeSantis moved that the Road Committee consist of the Road Committee Chair, Don DeSa, Steve Duerksen, with the Equipment Operator providing additional guidance but no ability to vote. The motion carried.
President DeSantis moved that Susan Schubert join Annelle Urbahn and Cathy Little in maintaining the Fire Tree. The motion carried. Other minor corrections to the website will be collected by President DeSantis and distributed to the Board Members for their approval before being added to the website.
Meeting Room Rental: Given the uncertain number of Members who will be attending future Board meetings, President DeSantis moved to continue to rent the White Bird School at a cost of $10.00 per meeting for the next three scheduled meetings (January, March, May). The motion carried.
Minutes Content: Susan Schubert moved to add the names of Members and the topics of their comments from the Member Forum into the minutes of each meeting. The motion failed for lack of a second.
No-Spray Agreement: President DeSantis provided a draft “No Spray” agreement that would be mailed to each Member in the November mailing. The agreement form is based on the current Idaho County agreement. The Agreement would need to be returned to the Board by the Member as documentation of the request, and places obligations on the Members to provide clear signage where spraying is not wanted, as well as commitment from the Member that they will keep the referenced roadway easement clear of noxious weeds. President DeSantis moved that the Agreement be adopted subject to minor changes in language for clarity, and sent in the November mailing. The motion carried.
New Business: The Board received a request to approve plans for a barn/shop addition from a Member. President DeSantis moved that the request be provisionally accepted, subject to clarification that the Member will not be using the barn/shop as a residence, and confirming that the exterior will not be bright white in color. President DeSantis also proposed that the Board remind the Member that the exterior improvements on their current barn/shop are not complete, that the Member is nearing the end of the 18-month time period allowed for completion of exterior work, and to promptly complete the existing work before commencing the addition. The motion carried.
The Board also received a request from a Member for additional gravel on Salmon View Road. Don DeSa reported that subsequent to the mailing of the request, Salmon View Road was graded and in the opinion of the Road Chair, no additional gravel is needed at this time. Carol Ansell will send a response to the member to that effect.
Member Forum: The Board received comments from Members in attendance.
President DeSantis then moved the Board into executive session at 2:45 PM. The Board ended the executive session at 3:00 PM. No actions were taken on the discussions within the Executive Session, and President DeSantis adjourned the meeting at 3:00 P.M.
Board of Directors Meeting Agenda
January 19, 2019 at 1pm
Old White Bird School Building
Agenda
Call to Order
Approval of Agenda
Approval of Prior Meeting Minutes
Road Chair Report
Treasurer’s Report
Secretary’s Report
President’s Report
New Business
Member Forum
Executive Session
Action on Executive Session Items
Adjourn
Twin River Ranch Property Owners Association
Board of Directors Meeting Agenda
November 17, 2018, 1 PM
White Bird Library
Call to Order
Approval of Agenda
Approval of Prior Meeting Minutes
Road Chair Report
Treasurer’s Report
Secretary’s Report
President’s Report
New Business
Member Forum
Executive Session
Action on Executive Session Items
Adjourn
(Draft Agenda updated to final version – November 8, 2018)