NOTICE: Special Meeting of the TRRPOA Board of Directors is scheduled for Jan 14th, 2025 at the WBAR Facility
Meeting Agenda for Jan 2025 HOA Special Meeting
TRRPOA SPECIAL BOARD MEETING
AGENDA
Location: WBAR Facility Conference Room 355 River St, White Bird ID 83554
Date: January 14th, 2025
Time: 6:00 PM
AGENDA DETAILS
I. CALL TO ORDER, APPROVE QUORUM & ANNOUNCEMENTS
a. Vice President – Scott Dalgliesh
II. REPORTS
a. Secretary – Russell Gray
i. Reading and Approval of Minutes – Previous Meeting
ii. Approval of BoD Informal Action – None Taken
b. Treasurer –
Operating Budget P&L Report with monthly lines, and comparison to 2023 year budget.
i. 2024 EoY All account balances at time of P&L (Checking & Savings)
ii. Transaction Report since previous meeting. (Invoices and expenses, payments,
budget updates or over expenditures)
iii. Payroll and/or Contractor payment approval.
iv. Status on filings and legally required coverage: Fed/State taxes, Contractor I9,
Insurance Certs / Bonding, and Licensing, Employee W4, Payroll Taxes, Benefits,
Association Insurance Coverage, Association Vehicle Insurance coverage and
registration, Others?
v. Lien Report (# outstanding reported at each meeting, no individual member
information)
vi. Lien vs Small Claims Court – Require Board approval for lien filing or release
vii. 2025 Operating Budget Amendments
viii. Reserve Study to set Goal Amount (worksheet with supporting values)
ix. Create Reserve Account Budget
x. Reserve Replenishment Amount for 2025 and Beyond
xi. Depreciation deduction from 2025 Operating Budget at the beginning of the year
xii. 2026 Budget Presentation at June Annual Meeting
Page 2
c. President Report
i. Goals Restatement 2024-2025 Board
d. Vice-President Report
e. Road Chair Report – Scott Dalgliesh
i. 2025 Budget & Goals
ii. Noxious Weed Control Opt Out Policy Adoption
iii. March – Open Road Committee Meeting for all association members regarding
weed control and opt out program
iv. Gravel Delivery from December
v. Equipment Maintenance Update (tires, condition, etc.)
vi. Winter weather road conditions reporting
f. Website – Russell Gray
i. Access Original Website
ii. Position Availability
iii. New Website progress.
g. Bylaw & CCR Review Committee
i. CCR & Bylaw Review
ii. Code of Conduct Review and Director Application
h. Finance Committee
i. Financial Policy Update
III. OLD BUSINESS
a. Treasurer Files available for inspection and scanning.
b. State Farm Insurance – operator additions and removals
c. November Mailings Review…
d. Creation of Membership Committee
e. Directors & Officers Transition Policy & Procedures
f. Communications Policy & Procedures
g. Code of Conduct (previously in Executive Session)
h. US Bank Savings & Checking removals and additions
IV. NEW BUSINESS
a. Resignation of Board Members
b. Association Records Retention, Open Disclosure, and Privileged
Information
c. Association Bookkeeper / Accountant
d. Officer and Committee Chair Open Positions
e. Director Open Position Nominations and Submittal Deadline (4
Feb) – Posted 6 Feb
f. Confidentiality Breach of Executive Session
Page 3
g. Resolution of Support for White Bird Emergency Management
District – Community Fire and EMS Department
V. OPEN MEETING CONCLUSION
a. Open Comments/Remarks or Announcements from Guests or
Members
b. Next Meeting will be held …
VI. EXECUTIVE SESSION
a. Need??
VII. CONCLUSION
a. Next BoD Meeting – 11 Feb 2025
b. Meeting adjournment
Twin River Ranch Website is moving to a new location!
www.trrpoa.com/home/
Please click the link above to access the new TRRPOA website.
The new website protects the content of the TRRPOA for its members with a secure log-in process. Association members who had previously shared their email addresses with the TRRPOA will have received an invitation for secure website access. If you are a property owner / member of the TRRPOA and you have not received your invitation, please reach out to the TRRPOA Board via:
twinriverranchpoa+website@gmail.com
You may also contact the TRRPOA Board for other matters via:
twinriverranchpoa+board@gmail.com
Please note that all previous content that was available on this website has been either transferred to the new website or otherwise preserved for the purposes TRRPOA members’ records archives.