Whereas, the Bylaws of Twin River Ranch Property Owners Association has delegated the authority and responsibility to govern the operations of the Association to its Board of Directors, and
Whereas, the Board of Directors is responsible to appoint officers and committee members, and
Whereas, the volunteer leaders of the Association have the fiduciary duty and responsibility to set a standard and level of behavior that is conducive to the best interests of the entire Association,
Be it resolved that the Board of Directors of the Twin River Ranch Property Owners Association hereby adopts the following code of conduct, standards of behavior, ethical rules and enforcement procedures that are applicable to all Board members serving the Association:
1. Directors must be members in good standing of Twin River Ranch. Directors will be recorded property owners of Twin River Ranch and current on all Association assessments.
2. The Board of Directors will use its best efforts at all times to make decisions that are consistent with high principles, and to protect and enhance the safety and property value of the Association members.
3. Board members will demonstrate loyalty to the interests of the Association as a whole. This loyalty supersedes any conflicting loyalty to individual Association members or the personal interest of any Board member.
4. Board members will make every attempt to attend Board meetings. If distance prevents regular attendance, Board members will participate by phone or email and contribute to the discussions or issues that are brought before the Board. Non-participation will be regarded as disinterest in Board activity and disloyalty to the Association.
5. No Board member shall receive any compensation for serving on behalf of the Association, except for expense reimbursements approved by the Board of Directors or for specific functions as approved by a majority vote of the Board.
6. No Board member shall solicit or accept, directly or indirectly, any gifts, gratuity, favor, entertainment, loan, or any other thing of monetary value made with the intent of influencing decisions or actions on any official matter, or from a person who is seeking to obtain contractual or other business or financial relations with the Association.
7. Confidentiality of all Board members’ personal information, all property owners’ personal information and Attorney-Client Privileged information will be protected by Board members.
8. Language at Board meetings will be professional. It is understood that differences in opinion will exist. They should be expressed in a clear and business-like fashion. Personal attacks against property owners, officers and directors are prohibited and are not consistent with the best interest of the Association.
9. No Board member shall engage in any writing, publishing, or verbal communication that defames any other member of the Board or property owner in the Association.
10. Proper parliamentary procedure should be followed to have dissenting positions stated clearly within the official records of the Association.
11. No Board member shall knowingly misrepresent facts to the property owners in the Association for the sole purpose of advancing a personal cause or influencing the Association to place pressure on the Board to advance a member’s personal cause.
12. No Board member serving the Association may use his/her position to enhance his/her financial status through the use of certain contractors or suppliers. Any potential conflict of interest must be exposed to the Board of Directors.
13. No Board member will seek to have a contract implemented that has not been approved by the Board.
14. No Board member will interfere with a contractor implementing a contract in progress. All communications with contractors will go through the Board of Directors.
15. Board members who violate any provision of this Code of Conduct are subject to removal by a majority vote of the Board after three recorded instances of said violations. Board members who sign this Code of Conduct agree to these conditions and subject themselves to this Code.
16. By virtue of serving on the Board and setting an example for all members of the Association, the Board member agrees that he/she will resign from the Board in the event that he/she is no longer an Association member in good standing.
17. New Board members will be given a copy of this Code of Conduct and will be asked to execute it to signify that they have received it, have read it and agree to abide by it. Board members will sign the Code of Conduct within 14 days of election to the Board. Non-signature of the Code of Conduct within 14 days of election will result in removal from the Board.
This resolution was ratified by the Board of Directors of the Twin River Ranch Property Owners Association on the 18th day of July, 2013, at an open Board meeting where a quorum of the Board was present by a majority vote. This Code of Conduct is effective immediately.
Filed July 22, 2013