NOTICE OF ANNUAL MEETING AND PICNIC
The 2020 Annual Membership Meeting, originally scheduled for June 19, has been rescheduled for Saturday, September 5, of Labor Day weekend, due to concerns over COVID-19 and Governor Little’s four-stage plan to reopen the State. The June date falls inside the possible dates for Stage 4, which may allow non-essential travel to areas with no outbreak, still requires social distancing, and allows gatherings of more than 50 if social distancing can be maintained. There is no way to predict what the outbreak in Idaho County will be in June and if non-essential travel will be allowed. The Board also feels that the gathering could be more than 50, and that we cannot guarantee social distancing for the meeting or the picnic. Here is the URL for the plan for those who wish more details: https://rebound.idaho.gov/stages-of-reopening/. The Board canvassed a number of members, all of whom were in agreement on postponing the meeting until September. As of May 16, there were 2419 confirmed and probable cases with 73 deaths in Idaho, and 3 cases with 0 deaths in Idaho County.
An August newsletter and mailing will be sent out to members confirming the September date and containing an agenda for the meeting, a proxy for voting, and a mail-in ballot for the three open Board positions – Cathy Little, Don deSa, and Susan Schubert will decide by the August mailing if they will run again. The three members have agreed to remain on the Board until the September meeting. If you wish to be a candidate for a Board position and have your bio included in the August mailing, please send a copy to the Board by the end of July. You can mail it to the Association PO Box (see above) or email it to any Board member. Nominations will also be accepted from the floor during the September meeting. You may bring copies of your bio for distribution at the meeting.
RECENT NEWS AND UPDATES
The following summaries are as of the end of April and cover activity since the February Board meeting. Please contact the Board if you would like more information or have any questions.
A copy of the 2019 Financial Statements is included in the mailing. The treasurer, Debbie Little, plans to make a full report on the 2019 and 2020 financial information at the meeting in September. The discussion will cover the adjustments that have been made to bring our financial reporting into compliance with Generally Accepted Accounting Principles (GAAP). She will explain how the reporting changes increase the accuracy of the information you receive and allow the Board to make more informed decisions that are in the best interest of our members. She will also be discussing our updated collection procedures for past-due accounts. Please contact the treasurer if you have any questions about the budget or the financial statements.
Grading, graveling and rolling were performed on Gregory, Shuck, and Hammer Creek Roads during the week of April 6. The project came in a little over $1000 under budget. Grading was also performed on all the other Phase I Association roads. As of May 2, the gate on Pilgrim Ridge Road has been removed and the upper roads dressed up. On May 3, Association roads were sprayed for weeds.
UPDATES FROM FEBRUARY 2020 MEETING
- Demand Letter on Mastication. There has been no new action or contact with the members or their lawyer regarding this matter.
- Easement Encroachment. The property owner has moved the rocks out of the roadway easement. The Board thanks the property owner as this makes it easier and safer for the road maintenance operator to plow and grade there.
- Locked Gate on Pilgrim Ridge Road. The gate has been removed, as of May 2, but the posts remain as they also serve as signposts.
- Shuck Creek Road Signage. The sign for Shuck Creek Road at the intersection and Shuck and Hammer Creek Roads has been installed.
PROPERTY SALES AND CONSTRUCTION
Thirteen properties have sold in the past year. Another lot had a buyer that decided not to buy when he learned he would have to have a septic system even if he had a composting toilet. Three new houses have been built. Lot development has started on a fourth but no CCR approval form has been submitted. Two more homes are planned to start this spring with one having submitted the CCR approval form. Twenty properties are currently for sale. The Board would like to remind members and potential buyers that septic systems are required and that a CCR approval form must be submitted prior to building. The CCRs are on the Association website, as is the approval form.
Hope to see you in September!