Minutes, Board of Directors Meeting
7:00 PM White Bird Library, September 8, 2022
The meeting was called to order at 7:00 PM by President JP Goding. In attendance were Board members Wolfgang Schubert, Vice President; Jerry Bentz, Road Chair; Debbie Little, Treasurer; Cathy Little, Fire Tree; Kristin Donaldson, Webmaster; and Susan Schubert, Secretary. Guests wereEileen Bentz and Brooke Myers.
Approval of Agenda. The agenda was approved with the addition of an update from JP on a recent Fire District meeting he attended.
Reports: Treasurer – Debbie Little presented the Income Statement for the eight months ending August 31. We were over budget due to being over budget on the graveling event by approximately $10,000, not allowing her to make the annual $5,000 deposit into the reserve account and requiring her to move $5,000 from the reserve account to checking. Budgets for the 2022/2023 cycle are due in October.
Secretary – Susan Schubert reported she had sent out several welcome letters to new property owners.
Road Chair – Jerry Bentz reported he was working on a road plan and would present more information as he had it available. Current road conditions were discussed but no action taken as the Board will wait for Jerry’s plan.
Website – Kristin Donaldson has published the road report from the Annual Meeting to the new Road Work Updates tab of the website.
Fire Tree – Cathy Little reported on the cooperation and communication among members in notifying members living on the Ranch of the Jones Creek Fire and its status.The fire perimeter came within 5 miles of Pilgrim Ridge.
New Business – Membership List Available for All Members. Members will be sent a form to return with their annual dues payment if they wish to be included on this list and have their phone number and/or email address added to a contact list made available to all members. This contact list will only be available upon request of a property owner and be sent only by email.
Change in Annual Meeting – Friday to Saturday. Reasons why the meeting is held on White Bird Days weekend and why it is held on Friday were given. White Bird days activities are held on Saturday, so the meeting is held on Friday. This will be discussed at the 2023 Annual Meeting. No action was taken, and no change was made.
Fire District Meeting Update. JP reported that he and Mike Campbell, among others, attended a meeting at John Urbahn’s to discuss fire preparedness on the Association. Suggestions included volunteers to make boxes containing firefighting tools which would be distributed around the Ranch; staging water tanks around the Ranch; getting permission from those with ponds to withdraw water in the event of a fire; getting permission to put in fire lines on properties; having more folks trained to operate the water trucks and heavy equipment owned by Mike Campbell that he has generously made available to the Association; and getting more folks to remove dead trees, brush and other fuels from their property. A Board meeting will be held at 10 AM at the Old White Bird School on October 22 to discuss a fire prevention/fighting plan. All members are encouraged to attend and participate.
CC&Rs Review of Submitted Forms. There is one form requiring Board signatures, but the Secretary forgot to bring it. The property owners were already notified by letter than they were approved.
Property Sales and Housing Updates. There are 11 properties for sale and only three sales since the June meeting. Sales have definitely slowed down and prices are being reduced.
Covenant Violations. JP reported that he talked to the property owners about the two violations. The first, fencing on the edge of an association road, was temporary to allow livestock to graze the right of way and has since been removed. The construction of what appears to be a residence is an art studio and not a house.
Member Forum. No discussion was held.
Adjournment. The meeting was adjourned at 9 PM.
Susan Schubert, Secretary, Twin River Ranch Property Owners Association