Twin River Ranch Property Owners Association

White Bird, Idaho

TRRPOA
P.O. Box 130
White Bird, ID 83554
Phone numbers available here.
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May 2023 Newsletter

TWIN RIVER RANCH

twinriverranch.com, twinriverranch1@gmail.com, trr-thisandthat.com

The 2023 Annual Membership Meeting will be held Friday, June 16, at 10AM in the meeting room of The Confluence Resort. Coffee, tea, and cinnamon rolls will be provided at the meeting. There will be a picnic at Swiftwater RV Park following the meeting. Burgers, hot dogs, bratwursts, buns, condiments, drinks, and potato salad will be provided. Please bring a side dish or dessert if you can.

A copy of the meeting agenda will be available on the TRRPOA website, twinriverranch.com. The agenda will include financial and road reports, the election of two Board members, and a discussion of fire safety. Minutes from the meeting and the financial report will be mailed to members. The minutes will also be posted on the website and will include a summary of the road report.

There are two Board positions up for vote. Gordon Ross was appointed to fill Cathy Littles position which ends, and Wolfgang Schubert’s position also ends. Gordon is running for election; Wolfgang is not running for reelection. Nominations will be takenfrom the floor. Each candidate will be introduced and given three minutes to speak, including answering these three questions: 1) what are your ideas for maintaining roads; 2) what do you see as the main benefits from having CC&Rs; and 3) what will you contribute to the Association as a member of the Board. Members will be allowed to ask questions of the candidates with each discussion limited to two minutes.  As per our bylaws, a candidate must get 51% of the vote to be elected. If the two positions are not filled after the first vote, a second vote will be held. A Proxy to Vote is included in this mailing for you to complete and sign if you are not attending the annual meeting.  It must be returned to TRRPOA by June 14.  Proxies and votes received after this date will not be counted.

Questions and comments from the floor will be limited to the member forum at the end of the meeting. The members will be given an opportunity to submit their written questions or comments to the Board prior to the member forum.  The meeting Chair will call on those who have submitted questions or comments. Discussions will be limited to two minutes. Rude behavior and interruptions will not be tolerated, and offenders will be asked to leave the meeting. Please cooperate with us to make this meeting productive.

The Board is preparing a list of property owners to be distributed to those members who request a copy. Enclosed is a consent form each member must sign in order to have their contact information included on the list. Only those who return the form and have checked yes for any one of the items and signed the form will be included in the list. We will not include anyone’s information who does not want it shared.

We hope you will join us after the meeting for the annual picnic. We look forward to seeing you there.

Thank you,

Twin River Ranch Board of Directors

Filed Under: Newsletters

June 16, 2023 Annual Members Meeting Agenda

2023 ANNUAL MEETING

Friday, June 16 at 10am at The Confluence

AGENDA

Call to Order – President JP Godding

Announcements:

1. Introduction of Board Members.

2. Picnic to follow at Swiftwater – Park at Swiftwater in back lot.

3. Please update your phone numbers for our Fire Emergency Tree.

4. Please update your email addresses for email alerts and announcements.

5. Limit discussions to 2 minutes, no denigration of board members, equipment operators or members

6. Complaints, concerns – present to board in writing to be addressed in Member’s Forum.

7. Will adhere to today’s agenda.

8. Second voting sheet is to be used in the event that the first vote does not elect candidates (candidates need majority (51%) of the total vote to be elected – as per TRR Bylaws).

9. Short board meeting will follow annual meeting to elect officers.

House Bill 628-2022 Idaho Code on HOAs – Gordon Ross

President’s Message on Fire Safety, presentation by White Bird Fire Chief

Election of Board Members

Nominations from the floor

Presentation of Candidates

Voting

Directors’ Reports

Treasurer’s Report – Samantha Stults

Secretary’s Report – Susan Schubert

Website Report – Kristin Donaldson

Road and Equipment Report – Jerry Bentz

Member’s Forum

Results of Election

Adjournment

Picnic at Swiftwater – see you there!

Filed Under: Annual Meetings

May 16, 2023 Board Meeting Agenda

Twin River Ranch Property Owners Association

Agenda, Board of Directors Meeting

May 16, 2023

6:00 PM, Pleasant View Baptist Church

Call To Order – President JP Goding

CC&Rs Review of Submitted Forms

• Previously Approved Requiring Signature

Old Business TBD

New Business

• Planning of Annual Meeting and Picnic

Adjournment

Filed Under: Agendas for Board Meetings

November 2022 Newsletter

November 2022 Newsletter

TWIN RIVER RANCH PROPERTY OWNERS’ ASSOCIATION

P.O. BOX 130, WHITE BIRD, ID 83554

twinriverranch.com, twinriverranch1@gmail.com, trr-thisandthat.com

Greetings members.  Enclosed are your 2023 dues invoice and budget. Details of the budget will be presented at the Annual Meeting.  Please contact Treasurer Debbie Little for questions on either. Please note that dues have increased to $288 for lots serviced by Association Roads, with no increase in dues for roads not serviced by Association Roads. The additional income is needed to offset inflation and the increased costs of fuel and road maintenance, anticipated work on the grader, and repairs or replacement of the snowplow truck. Thank you for your cooperation and understanding.  This year, a major lay down of Grading F gravel on Gregory and Hammer Creek roads along with spot touch up of other roads exceeded the budgeted amount, resulting in using money from the reserve to make up the additional expenditure.

Summer extended well into October this year with higher than normal temperatures and dry conditions. The dry conditions prevented grading the road until the rains came at the end of October. Fortunately, there were no wildland fires on the Ranch in spite of the dry conditions. Late summer has definitely ended with temperatures expected in single digits at night in November and the first heavy snowfall at elevations over 3000 feet with up to 10 inches of wet, heavy snow. With the snowplow truck out of commission, property owners stepped up and plowed the roads using their ATVs and SUVs. Thanks to all who helped. At this writing, the snowplow truck is in the shop being evaluated for repair or possible replacement. 

We have a new Board member, Gordon Ross, who was appointed by the Board when Cathy Little resigned from the Board in September. We thank Cathy for her years of dedicated service. Her expertise will be missed. In addition to the Fire Tree, she also did all the printing, was our CC&Rs expert, and researched many issues on State HOA laws. Gordon will fill Cathy’s term which expires in June of 2023. We thank Gordon for accepting our appointment and hope he runs for election in 2023. Robin Lipinski also resigned his position as equipment operator in September. He has been replaced by Ryan Hampton, who also lives on the Ranch, who will be the grader operator, and Roy Johnston, another resident, who will share the plow truck operator position with Todd Miller, a local resident but not a resident of the Ranch. All three new employees come with years of valuable experience. We thank Robin for his years of service and also thank Ryan, Roy, and Todd for agreeing to their respective equipment operator positions.

We are asking everyone to include their current email address and phone number on their invoice when they return it so we can make sure our records are up to date.  We are moving towards using email for more communications. Thank you very much.

Happy Holidays to All and we’ll see you next June!

Filed Under: Newsletters

October 22, 2022 Board Meeting Minutes

Twin River Ranch Property Owners Association

Minutes, Board of Directors Meeting

October 22, 2022

10 AM, Old White Bird School

Call To Order – President JP Goding called the meeting to order at 10:02 AM. Also present were Jerry Bentz, Road Chair; Debbie Little, Treasurer; Susan Schubert, Secretary; Kristin Donaldson, Webmaster; and Gordon Ross, Fire Tree. Wolfgang Schubert, Vice President, was absent. There were approximately 40 guests attending the meeting.

JP, Jerry, and Gordon, being new Board members, introduced themselves and shared some of their background. 

Approval of Agenda. The agenda was modified to first, Fire Mitigation; second, Road Report; third, Business Meeting starting with the Budget.

Fire Mitigation. JP handed out a packet of information on fire prevention and led the discussion. Mike Campbell, Roy Johnston, and others contributed to the discussion. The purpose of the Fire Mitigation Plan is to help ensure that we will continue to get fire insurance and at a rate we can afford. Some states are losing coverage in fire prone and flood prone areas, resulting in the States having to provide insurance. In some cases, coverage has become unaffordable. Some underwriters are refusing to issue new policies in our area. Suggestions for the plan included placing water tanks throughout the ranch where water can be captured by springs or ponds or catchment systems, especially during the spring when water runoff is high. JP will also find out if we can get a permit to draw water from the River to keep the tanks full or during a fire. The Fire Department in White Bird does not respond to fires on the Ranch. Salmon River Rural Fire District (SRRFD) and the Forest Service do respond, but it is also possible that SRRFD would not respond if structures were not threatened. SRRFD fire trucks only carry 500 gallons of water and would need to return to the Salmon River for water unless water is available on the Ranch. Tanks would need to be purchased and volunteers needed to allow placement of the tanks and help provide water. Areas would need to be flat and have enough room for the water trucks to turn around. Water could be used in the fall, after fire season, to water the roads for grading. Volunteers would be needed to build boxes for fire tools and pulaskis, placed at various locations. Mike Campbell and others at his location have firefighting and EMT experience and also offered the use of their water truck but hoses and a pump are needed. Maps showing the locations of water tanks and toolboxes could be placed on the Association website, twinriverranch.com.

Roy Johnston thanked the Board for inviting the membership to participate in the meeting. He gave a presentation on the Federal Grant money available through the Fire Mitigation office for Idaho County. He and several others have had the land around their homes cleared at no cost to them. The recommended area to clear is 300 to 500 feet. Full time residents qualify for 100% coverage. Part time resident coverage is prorated. The property owner is required to burn the piles left by clearing once it is safe to burn. Roy stressed that it is each property owner’s responsibility to reduce fuels on their property, and all should take advantage of the grant money. He will send information to Kristin to put on the website.

JP talked about how difficult it was to get information on the Jones Creek Fire this summer and how he was never able to talk to the incident commander. The problem is that our area is under the Wallowa District, but with the increased number of houses and home values, it should be moved to Slate Creek so current information is more readily available. He urged everyone to contact local politicians to try and get it changed.

Roads. A new grader operator has been hired and will grade roads starting next week as the roads are wet enough. Jerry explained why we couldn’t grade when the roads were dry as the rocks disintegrate or turn to roller balls, which is dangerous. The plan going forward will be to grade the main roads, Gregory, Bucks, Hammer, and Shuck, four times a year with side roads being graded once a year or more if needed. Currently side roads are in reasonable condition. Jerry asked that members respectfully notify him of any problem areas. We will need a water truck and a source for water for year around grading. Jerry will also check on permits for getting water from the river. Gordon said he has water rights to Otter Creek, and we might be able to get water from it. Mike Campbell volunteered the use of their 2500 gallon water truck. He volunteered to run the water truck during grading and suggested the use of handheld radios to keep in contact. John Urbahn said that the Slate Creek District has a retired water truck we might be able to get cheap. He will get information on it and give it to JP. 

There was a discussion on having a secure package drop off area and having delivery trucks put packages there instead of driving on our roads. There is heavy delivery truck traffic, and in general they speed and are two wheel drive. Perhaps a local business could be a drop off location or we could build a secure shed or something. Using the drop off locations would not be required but encouraged. The discussion on drop off locations will continue at the next meeting. 

Snow plowing will initially be done by several residents, including Roy Johnston who has extensive plowing experience, on a rotating schedule until we can find a snowplow operator as the newly hired grader operator will not be available to plow. 

Implementing some of the ideas for fire mitigation and better road maintenance will require more money.

Al Bolden talked about ambulance response in the winter when there is snow on the roads. Last year an ambulance went into the ditch responding to a medical emergency on the Ranch. Al said that the State of Idaho does not require ambulances to respond if there is risk to equipment or personnel, and that he has been told ambulances will not respond to emergencies on the Ranch in the winter. There is an available Quick Response Unit (QRU) in White Bird that was purchased to respond to rural areas, but it is not being used. Perhaps we could place that on the Ranch to treat and transport residents during the winter and keep it chained up and ready. There are several residents with medical training who could assist during transport. The Good Samarian law was discussed, and it was agreed that those who helped would be protected by it. Purchasing an AED was also discussed, and Mike Campbell volunteered to store it as his place, deliver it when needed, and also to host training on how to use it. Snowmobiles could also be used to transport residents down the hill if conditions are too treacherous for the QRU.

JP will order diesel fuel from Prime Land to fill the tank for the grader. The 500 gallon tank is low but has some fuel left in it. Jerry would like to purchase a regular blade for the grader in addition to the rock rake blade. Debbie said we will have to wait for the next budget year to start. Jerry estimates the blade will cost $1,500 to $2,000.

Communications. Better communication would help with both road maintenance and fire prevention. Kristin is implementing sending notices out using email and has 140 addresses to date but needs the rest. Roy Johnston suggested she add several forums to the website such as one each for roads, fire mitigation, and anything folks need help for or help that folks can provide. Mike Campbell asked where on the website the CC&Rs are, and Kristin explained. She said she would make them a little easier to find. Brooke Myers suggested a property owner’s contact list be made available to owners that included name, phone number, and email. Owners could opt in or out of being on the list and could indicate which information they are willing to share. Another member present suggested that information be added to the list indicating what each member could help others with. Eileen Bentz suggested that the list include any medical training a person has had. There is some contact information available to those that help with the Fire Tree. Susan will send the file to Gordon, who will be the new Fire Tree Coordinator.

Committees. Susan suggested that we form two committees, one for Roads and one for Fire Mitigation, or at least one for Fire Mitigation. She suggested Mike Campbell chair the committee on Fire Mitigation. Kristin can possibly add a Committees tab to the website or add a Fire Mitigation tab and put the committees under Roads and Fire Mitigation.

Member Forum. Nothing additional was said as members were allowed to ask questions during the previous discussions. Members were dismissed prior to the business meeting.

Business Meeting. Debbie reported $4,439.74 in checking and $78,611.39 in the reserve account. She reminded folks that the gravel event during the summer exceeded what was budgeted and resulted in the reserve account being decreased by $9,000 to cover the overage. 

She presented the 2023 Budget Worksheet which she based on a 20% increase in dues on lots serviced by Association Roads, from $240 to $288, and no dues increase on lots not serviced by Association Roads as the dues increase will be used solely for road maintenance and administrative costs have not gone up. A copy of the budget will be filed with these minutes. The increase will add another $8,000 to the income. A motion was made and seconded to raise the dues on said lots by 20%. A discussion followed. Debbie reported that we have spent more than our income in four of the last five years and to continue at this rate will mean the Association will be out of funds in a couple of years and will be insolvent and be dissolved. At that point, there will be no road maintenance or plowing. After much discussion, a vote was taken, and the motion passed. The invoices being sent out in November for 2023 dues will show the increased dues. The increase will be posted to the website, included here in the minutes, and mentioned in the November newsletter which is sent with the invoices. 

Debbie also requested that the Association sign up for Quick Books online so that she can transfer the bookkeeping from her professional account to the Quick Books account, making it possible for someone other than her to perform the Association accounting duties in the event that she is no long a property owner in the future. She could still be available for a fee to perform accounting duties that the new Treasurer cannot do. Debbie will pass on her 30% discount on Quick Books to the Association. The cost is $700 per year. We are currently paying for a third party system to do our payroll at $30 per month. Payroll is included in Quick Books, so that service would no longer be needed. The new treasurer would not need to know anything about accounting or payroll as Debbie would set everything up for us. All agreed Debbie should proceed with purchasing and setting up Quick Books online. Debbie can still help us with Payroll functions for free if needed.

Adjournment. There being no further business, the meeting was adjourned at 12:18 PM.

Respectfully submitted,

Susan Schubert, Secretary

Twin River Ranch Property Owners Association

Filed Under: Board Meeting Minutes

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